Job Description:
Job Title: Executive Assistant
Location: Malad
Reporting To: Director
Role Overview We are seeking a highly organized and proactive Executive Assistant to support the Director in managing day-to-day operations, strategic coordination, and administrative functions. The role requires robust multitasking abilities, discretion, and the capability to work across multiple departments and companies.
Key Responsibilities
• Executive Coordination
o Act as the primary point of contact between the Director and internal/external stakeholders
o Coordinate with various departments to ensure timely sharing of daily reports and updates
• MIS & Reporting
o Manage MIS (Management Information Systems) for all group companies
o Collate, analyze, and present data in a structured and meaningful format for decision-making
o Prepare reports, dashboards, and presentations as required
• Calendar & Schedule Management
o Plan and manage the Director’s calendar, including meetings, appointments, and events
o Prioritize and schedule engagements efficiently
• Travel Management
o Handle end-to-end travel planning including bookings, itineraries, and logistics
o Coordinate with relevant stakeholders for smooth travel arrangements
• Office Administration Oversight
o Oversee and monitor administrative functions of the office
o Ensure smooth day-to-day operations and coordination with admin teams
• Communication & Documentation
o Draft emails, communications, and official correspondence
o Maintain records, documents, and confidential information with discretion
• Additional Responsibilities
o Support in special projects and ad-hoc tasks as assigned
o Ensure follow-ups and timely closure of assigned tasks
Key Skills & Qualifications
• Bachelor’s degree in Business Administration or related field
• 3–7 years of experience as an Executive Assistant to senior leadership
• Strong proficiency in MS Office (Excel, PowerPoint, Word)
• Excellent organizational and time management sk
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