Job Summary The Office Staff & Documentation Executive will be responsible for managing day-to-day office activities, maintaining company and project documentation, updating records, coordinating with internal teams, and ensuring that all required documents are properly prepared, organized, and maintained. The role requires a detail-oriented person with valuable communication, computer, legal documentation, and follow-up skills.

Department: Administration / Office Operations

Experience: 1–3 years preferred

Industry: Interior Design / Interior Contracting / Construction
Office Work
Handle day-to-day office activities.
Maintain office files, registers, records, and documents.
Coordinate with management, employees, clients, vendors, and site teams.
Manage incoming and outgoing communications.
Maintain proper office records and ensure documents are easily accessible
Documentation Management
Prepare, organize, and maintain company documents and legal documents.
Ensure documents are properly named, categorized, and stored.
Maintain project-wise documentation.
Prepare and update reports, formats, letters, checklists, and forms.
Scan, upload, and maintain significant documents in the designated folders/system.
Track pending documents and follow up with the concerned team.




Ensure all documents are complete and properly approved before filing.
Project Documentation
Maintain project-wise files from project initiation to completion.
Maintain quotations, estimates, work orders, agreements, approvals, invoices, delivery documents, and completion documents.
Coordinate with designers, estimators, site engineers, accounts, and sales teams to collect required documents.
Ensure project documents are updated regularly.
Coordination & Follow-up
Follow up with internal teams for pending documents and information.
Coordinate with clients and vendors for required documentation.
Ensure documents are submitted within the required timelines.
Maintain a proper follow-up tracker.

Key Skills Required
Positive knowledge of MS Excel / Google Sheets / MS Word
Good documentation and filing skills
Basic knowledge of office administration
Good communication and coordination skills
Attention to detail
Good typing and data-entry skills
Ability to maintain confidentiality
Ability to manage multiple tasks
Knowledge of Zoho People / Zoho Books / Google Workspace will be an advantage.

Pay: ₹15,000.00 per month

Work Location: In person

📌 Office Staff & Documentation Executive Edappal
🏢 Skybrick Project
📍 Edappal