Role Summary

Lead procurement operations end-to-end vendor sourcing and negotiation, purchase order follow-up, purchase invoicing, and warehouse coordination — while managing the PI Team and PO Follow-up Team to their goals.

Key Responsibilities

Sourcing & Vendor Management
Collect and compare vendor quotations; negotiate pricing and margins
Build robust vendor relationships; resolve escalations
Identify and onboard recent vendors as needed

PO Follow-up
Ensure timely PO placement, follow-up, and closure with vendors
Resolve out-of-stock/out-of-print issues quickly; suggest alternatives to Sales
Fulfill specimen and teacher copy requests within agreed timelines
Coordinate warehouse delivery, GRN closure, and dead stock reduction

Purchase Invoicing (PI)
Ensure invoices are verified, created, and approved accurately and on time
Resolve invoice discrepancies with Finance (credit notes, MRP, freight, etc.)




Ensure purchase credit memo reconciliation and audit-ready documentation

Payments & Reconciliation
Manage credit notes, debit notes, and order cancellations with vendors
Ensure vendor statements are reconciled regularly

Team & Process
Set and track KRAs/KPIs for PI and PO Follow-up teams
Drive process improvements (e.g., move manual follow-ups to ticketing systems)
Ensure procurement compliance and audit readiness
Work closely with Finance team for payments.
Work closely with Sales team for discounts & quotations.

Requirements
12 years in procurement/purchase operations (publishing, book distribution, retail, or FMCG preferred)
Experience managing PI/PO teams and vendor negotiations
Familiar with ERP (D365/SAP) and Power BI reporting
Solid negotiation, coordination, and team leadership skills

📌 Procurement Head Hyderabad
🏢 Central Books
📍 Hyderabad