Role & responsibilities

Job Purpose:

Responsible for end-to-end management of the motor spare parts store including procurement, inventory control, and timely distribution/supply of spare parts to vehicles, field units, or dependent departments ensuring optimal stock availability while minimizing holding costs and downtime.

Key Responsibilities:

Procurement
Identify and requisition spare parts (engine, transmission, electrical, tyres, filters, lubricants, etc.) based on consumption trends and minimum stock levels
Source vendors/suppliers, obtain quotations, and negotiate pricing, credit terms, and delivery schedules
Raise Purchase Orders (POs) and follow up for timely delivery
Verify quality and quantity of received parts against PO and invoice before GRN (Goods Receipt Note) entry
Maintain vendor database and evaluate supplier performance periodically

Inventory & Stock Management
Maintain accurate stock records for all spare parts
Conduct periodic physical stock verification and reconcile discrepancies
Set and monitor reorder levels, safety stock, and lead times to avoid stock-outs or overstocking

Documentation & Reporting




Ensure vehicles/equipment comply with statutory requirements (fitness certificates, pollution control, insurance, permits)
Maintain maintenance registers, service checklists, and downtime/breakdown reports

Cost & Vendor Control
Monitor spare parts cost trends and suggest cost-saving alternatives (e.g., bulk purchase, alternate vendors)
Prevent pilferage, wastage, and obsolete stock accumulation
Coordinate with accounts for vendor payments and reconciliation

Qualifications & Experience:
Any Graduate /Diploma.
15–20 years of experience in spare parts/stores management within the motor vehicle, field vehicle & equipment, or automotive industry

Skills Required:
Robust knowledge of motor vehicle, field vehicle & equipment, and automotive spare parts and vendors
Inventory management and stock reconciliation skills
Negotiation and vendor management
Basic computer skills for maintenance records/MIS
Attention to detail and organizational skills
Valuable communication skills (Telugu/English/Hindi)

📌 Store Incharge Visakhapatnam
🏢 Synergy Shipping
📍 Visakhapatnam