Key Responsibilities

Administrative SupportManage day-to-day administrative activities of the Director.
Maintain files, records, and confidential documents.
Prepare reports, letters, presentations, and business correspondence.
Handle documentation and paperwork related to company operations.

Recruitment & HR CoordinationPost job advertisements on job portals and social media platforms.
Screen applications and coordinate interviews.
Maintain employee records and HR documentation.
Follow up with candidates and recruitment agencies.
Coordination & Follow-ups

Coordinate with vendors, consultants, clients, government offices, and service providers.
Follow up on assigned tasks and ensure timely completion.
Track pending work and provide regular status updates to the Director.
Liaise with internal teams and external stakeholders.

Appointment & Calendar ManagementSchedule meetings, appointments, and business visits.
Manage the Director’s calendar and travel arrangements.
Coordinate conference calls and virtual meetings.

Accounts & Utility Coordination

Coordinate payment and documentation for GST, electricity, internet, mobile, rent, and other company bills.
Maintain records of invoices, receipts,



and payment schedules.
Follow up with accountants, auditors, and service providers when required.

Courier & Office AdministrationManage courier dispatches and incoming deliveries.
Track shipments and ensure timely delivery of documents.
Handle office supplies, stationery, and vendor coordination.
Maintain office records and administrative systems.

Director’s Office SupportAssist the Director with business and personal work-related coordination.
Handle confidential information with professionalism and discretion.
Ensure smooth execution of tasks assigned by the Director.
Act as a central point of coordination between the Director and stakeholders.

Desired SkillsExcellent communication and follow-up skills.
Solid organizational and multitasking abilities.
Proficiency in MS Office, Google Workspace, Excel, and email management.
Attention to detail and documentation skills.
Ability to work independently and maintain confidentiality.

Experience1–5 years in Administration, Executive Assistant, Office Coordinator, or similar roles preferred.

📌 Executive Assistant Mumbai (India)
🏢 EduOptions Abroad
📍 India