About the Role

We're looking for an Admin Executive to manage day-to-day facility operations and employee transportation. This is a hands-on, ground-level role — you'll be the go-to person for anything related to the physical office running smoothly.

Key Responsibilities

Facility Management
Oversee AC servicing and troubleshooting (coordinate with AMC vendor for repairs/maintenance)
Manage pantry operations — stock levels, supplier coordination, daily replenishment
Monitor washroom cleanliness and supplies (toiletries, consumables)
Maintain overall office hygiene and housekeeping standards
Track and manage AMCs (AC, pest control, RO/water purifier, fire safety, etc.) — renewals, service schedules, vendor performance
Manage inventory/stock of office supplies, stationery, and consumables
Ensure housekeeping staff attendance, task allocation, and quality checks

Transportation
Prepare and manage employee transport rosters
Coordinate with cab/transport vendors on routes, timing, and issues
Handle escalations related to delays, driver behaviour,



vehicle condition
Track transport costs and vendor billing/invoices

Vendor & Admin Coordination
Liaise with multiple vendors (AC, housekeeping, pantry supplies, transport, AMC providers)
Negotiate and renew vendor contracts/AMCs
Maintain records of all vendor agreements, invoices, and service logs
Support other general administrative tasks as needed (courier, front desk backup, event/office setup support)

Requirements
Bachelor's degree (any stream)
0–2 years of experience in admin/facilities (freshers with robust communication welcome)
Fluent in Kannada — mandatory, for vendor and local coordination
Decent verbal and written communication in English
Comfortable with MS Excel/Google Sheets for tracking rosters, stock, and vendor logs
Ability to multitask and handle vendor escalations calmly
Willing to work in the night shifts
Willing to work two Saturdays in a month

📌 Admin Associate Bengaluru (India)
🏢 Insure Pro 2.0
📍 India