PMO & Project Controls ManagerIntegrated Project Delivery | Interior Fit-Out & Project Governance

Location: Bangalore

Company: Urbano Disegni

Experience: 5–8 Years

Employment Type: Full-Time

About Urbano DisegniUrbano Disegni is a Governance-Led Integrated Project Delivery Consultancy specializing in premium residential, commercial, hospitality, and interior fit-out projects.

Our delivery model connects Design Collaboration, Project Governance, Planning & Controls, Procurement, Execution Management, Quality, Commercial Coordination, and Client Advisory within one accountable project-delivery ecosystem.

As we scale, we are strengthening our Project Management Office and building a more structured, technology-enabled delivery model focused on visibility, accountability, early risk identification, and predictable project outcomes.

Role PurposeThe PMO & Project Controls Manager will act as the operational control centre for multiple projects, connecting schedules, design deliverables, approvals, procurement, site execution, risks, decisions, and management reporting.

This is not only a scheduling or reporting role. The successful candidate will help transform project execution from individual-dependent coordination into a structured, repeatable, system-driven delivery model.

The role should enable management to quickly understand:

What changed? What is delayed? What is at risk? Why? Who owns the action? What decision is required? When must it be closed?

Key ResponsibilitiesProject Planning & Controls• Develop project execution plans, baseline schedules, milestones, and delivery programmes.

- Integrate design, approvals, procurement, execution, and handover requirements into project schedules.
- Monitor progress against baseline and forecast completion dates.
- Track critical paths, dependencies, constraints, and milestone slippages.
- Develop recovery plans for delayed activities.

PMO & Project Governance• Establish and maintain consistent project-control and governance systems.

- Maintain portfolio-level visibility across multiple active projects.
- Develop project dashboards, health scorecards, milestone trackers, and management reports.
- Conduct structured weekly project review meetings.
- Ensure agreed actions have transparent owners, due dates, and closure status.
- Maintain project records, governance documentation, and escalation logs.

Design & Decision Control• Track design deliverables, GFC drawings, consultant inputs, and approvals.

- Maintain design, decision, and approval registers.
- Identify information required to release procurement or execution activities.
- Escalate overdue client, architect, consultant, or management decisions before they affect project milestones.
- Maintain linkage between decisions, drawings, procurement, and execution.

Procurement Tracking• Develop procurement schedules aligned with project programmes.

- Track material selections, approvals, quotations, purchase commitments, lead times, and deliveries.
- Maintain package-wise procurement dashboards.
- Track long-lead and critical materials.
- Monitor vendor commitments and identify procurement risks early.
- Coordinate closely with Design,



Procurement, Vendors, and Project Teams.

Execution Coordination• Monitor work-front readiness before execution.

- Ensure drawings, approvals, materials, manpower, and preceding activities are available.
- Coordinate Design, Procurement, Vendors, Contractors, Site Teams, and Project Managers.
- Track execution milestones and trade dependencies.
- Identify bottlenecks and drive corrective actions to closure.

Project Intelligence & ReportingConvert project information into actionable management intelligence, not simply status reports.

Prepare and maintain

- Daily Progress Reports where required
- Weekly Project Dashboards
- Project Health Scorecards
- Procurement Status Reports
- Decision & Approval Dashboards
- Risk & Issue Registers
- Milestone and Delay Reports

Management reporting should clearly communicate:

What changed → What is at risk → Why → Owner → Required Action → Due Date.

Risk, Issue & Escalation Management.• Maintain project risk and issue registers.

- Identify schedule, procurement, design, execution, quality, and stakeholder risks.
- Assign owners and mitigation actions.
- Track corrective actions through closure.
- Escalate critical risks before they affect project outcomes.

The PMO should operate as an early-warning system, not merely a historical reporting function.

Action & Closure Management.• Maintain project action registers.

- Ensure every critical action has an owner and due date.
- Track ageing and overdue actions.
- Drive consistent stakeholder follow-up.
- Escalate unresolved dependencies.
- Build a strong culture of ownership, accountability, and closure.

Change, Quality & Handover Control.• Track design changes, client changes, and project variations.

- Coordinate change information between Design, Commercial, Procurement, and Execution teams.
- Track quality inspections, snagging, corrective actions, and handover readiness.
- Maintain outstanding-item registers through final closure.

Systems & Process Development.The candidate will play an important role in building Urbano Disegni's internal project-delivery operating system.

Responsibilities include

- Develop SOPs, workflows, templates, and reporting standards.
- Standardize project-control processes across projects.
- Improve information flow between departments.
- Reduce fragmented and duplicate project reporting.
- Establish a reliable single source of project truth.
- Support implementation of digital project-management and reporting tools.
- Participate in developing Urbano Disegni's technology-enabled project delivery platform.
- Identify opportunities for automation and continuous process improvement.

Candidate Profile.Qualifications.Bachelor's Degree in Civil Engineering, Architecture, Interior Design, Construction Management,



or related discipline.

Experience5–8 years of relevant experience in:

- Project Management
- PMO / Project Controls
- Interior Fit-Out
- Construction / Design & Build
- Construction Consultancy

Candidates should have hands-on experience coordinating multiple stakeholders and managing project information, schedules, procurement, and execution controls.

Preferred Experience• Luxury Residential Projects

- Commercial Interior Fit-Out
- Hospitality Projects
- Multi-vendor environments
- Procurement coordination
- Design coordination
- Client-facing project management
- Multi-project management

Technical Skills.• Advanced Microsoft Excel

- MS Project / Primavera P6 preferred
- ClickUp / Asana / Monday.com / similar PM tools
- BOQ understanding and project cost awareness
- Procurement and schedule tracking
- Dashboard and management reporting
- AutoCAD understanding preferred
- Power BI / digital reporting tools advantageous
- AI-assisted productivity and reporting tools advantageous.

Key Competencies.• Strong Ownership & Accountability

- Structured and Analytical Thinking
- Excellent Coordination Skills
- Strong Follow-Up & Closure Ability
- Process-Oriented Mindset
- Clear Management Communication
- Proactive Problem Solving
- Ability to Manage Multiple Projects Simultaneously
- Ability to identify risks before they become delays.

Key Performance Indicators.• Project Schedule Adherence: ≥ 90%

- Weekly Reporting Compliance: 100%
- Action Item Closure Rate: ≥ 90%
- Procurement Tracking Accuracy: ≥ 95%
- Critical Milestone Visibility: 100%
- Project Dashboard Submission: Weekly
- Project Health Score: ≥ 85%
- Reduction in overdue actions and project delays
- Reduction in procurement and decision-related delays
- Improvement in milestone predictability and project data accuracy.

What Success Looks Like.Success means Urbano Disegni's projects increasingly operate through a structured management system where:

- Management has real-time visibility of project health.
- Risks and delays are identified early.
- Decisions and approvals are tracked systematically.
- Procurement is connected to project schedules.
- Every critical action has clear ownership.
- Weekly reviews focus on exceptions and decisions.
- Project information is captured once and used across reporting systems.
- Project delivery becomes increasingly predictable and scalable.

Why Join Urbano Disegni?• Opportunity to help build and strengthen the PMO, not simply operate an existing system.

- High ownership and direct management exposure.
- Work across premium residential, commercial, hospitality, and interior projects.
- Integrated exposure across Design, Procurement, Project Controls, Execution, Quality, and Client Management.
- Participate in Urbano Disegni's transition toward a technology-enabled, intelligence-driven project delivery platform.
- Opportunity to influence how the organisation delivers projects as it scales.

Apply.Share your CV and relevant project profile / portfolio at:

Please mention: Application – PMO & Project Controls Manager

Urbano Disegni

Design Intelligence. Delivered.

📌 Project Manager PMO & Project Controls Manager | Interior Fit-Out & Project Delivery (Bengaluru)
🏢 UD DKOR LUXECONSTRUCT (OPC ) Private
📍 Bengaluru