Operations & Executive Assistant – Founder’s Office

Company: Jark Technologies

Location: Pune

Employment Type: Full-time

Experience: 1–3 Years

Compensation: ₹25,000–₹30,000 per month

About the RoleJark Technologies is looking for a highly organized, proactive, and dependable Operations & Executive Assistant – Founder’s Office to work closely with the founding team.

This is a hands-on execution role spanning business operations, documentation, coordination, scheduling, recruitment support, communication, and follow-ups.

You will help the founders stay organized, ensure significant activities move forward, coordinate across internal and external stakeholders, and bring structure to day-to-day execution.

The ideal candidate is someone who takes ownership, communicates professionally, follows through consistently, and can manage multiple responsibilities without requiring constant supervision.

Key Responsibilities

- Work closely with the founders on day-to-day business and operational activities.
- Maintain and track key tasks, deadlines, follow-ups, and action items.
- Coordinate with internal teams to ensure pending activities are completed on time.
- Prepare professional documents, reports, trackers, presentations, meeting notes, and Minutes of Meeting.
- Schedule and coordinate internal meetings, client calls, interviews, and external discussions.
- Maintain calendars and manage meeting schedules.
- Attend meetings when required and document decisions, responsibilities, deadlines, and next steps.
- Follow up with team members, candidates, clients, vendors, and other stakeholders.
- Draft professional emails, messages, follow-ups, and internal communications.
- Support recruitment activities including candidate communication and interview scheduling.




- Maintain recruitment trackers and candidate databases.
- Assist with onboarding, attendance records, employee documentation, and basic HR operations.
- Support preparation and management of offer letters, employment documents, onboarding documents, and internal records.
- Organize and maintain company files across Google Drive, Docs, Sheets, Notion, or other internal tools.
- Assist with business research, data collection, and basic reporting.
- Coordinate with clients and external stakeholders when required.
- Proactively identify pending activities, risks, or delays and bring them to the founders’ attention.
- Take complete ownership of assigned tasks from initiation through completion.

What We’re Looking For
- 1–3 years of experience in operations, executive assistance, administration, HR coordination, Founder’s Office, business operations, or a similar role.
- Excellent written and verbal communication skills.
- Strong spoken English and confidence communicating over calls.
- Strong organizational and time-management abilities.
- Excellent follow-up discipline.
- High attention to detail.
- Ability to manage multiple tasks and priorities simultaneously.
- Ability to draft professional emails, documents, and meeting notes.
- Comfortable using Google Docs, Sheets, Gmail, Calendar, Microsoft Office, and similar productivity tools.
- Comfortable using AI tools for documentation, research, communication, and productivity.




- Ability to work independently with limited supervision.
- Comfortable working directly with founders and senior leadership.
- Proactive mindset with a strong sense of ownership.
- Ability to handle confidential company, client, and employee information professionally.

Preferred BackgroundCandidates with experience in any of the following will be preferred:
- Founder’s Office
- Executive Assistant
- Operations Associate
- Business Operations
- HR & Operations
- Administrative Coordination
- Project Coordination

Educational backgrounds may include BBA, B.Com, MBA/PGDM, Human Resources, Operations Management, Business Management, or related disciplines. What Success Looks LikeSuccess in this role means:

- Important follow-ups do not get missed.
- Meetings are properly scheduled and documented.
- Action items have clear owners and deadlines.
- Founders have visibility into pending tasks without repeatedly asking for updates.
- Recruitment and basic HR coordination runs smoothly.
- Internal documentation remains organized and accessible.
- Stakeholders receive timely and professional communication.
- Problems and delays are identified proactively.
- Assigned responsibilities are taken from start to completion.

Growth OpportunityThis role offers direct exposure to the founding team and to multiple areas of the business, including operations, people, client coordination, execution, and internal processes. Strong performers can grow toward roles such as:

Senior Operations Associate → Founder’s Office Associate → Business Operations Manager → Chief of Staff Track

Compensation₹25,000–₹30,000 per month, depending on experience, communication skills, and demonstrated capability.

📌 Operations & Executive Assistant – Founder's Office (Pune)
🏢 JARK Technology
📍 Pune