Key Responsibilities: (Note: This job role requires employee to work from office and working remotely/ from home will not be permissible) a) Employee Onboarding & Orientation 1. Manage end-to-end pre-onboarding & onboarding activities, including document collection, offer-related documentation, employee communication, and joining formalities.

- Ensure a seamless pre-onboarding & onboarding experience, & post onboarding support to new hires, ensuring smooth integration into the organization.
- Preparing and distributing onboarding welcome kits.
- Coordinate induction and orientation programs for new employees.
- Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.
- Create and maintain employee personnel files and records in Zoho People HRMS.
- Work closely with internal stakeholders including BU heads, team leads, HRBPs, Admin and IT, to ensure smooth onboarding experience.
- Handle high-volume employee onboarding and joining formalities.
- Strong experience in bulk data upload and employee data management on Zoho People.

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b) Documentation & HR Administration 1. Prepare and maintain employment letters, confirmation letters, experience letters, and other HR documents.

- Manage employee records and statutory documentation.
- Conduct regular audits of employee files and HR databases.
- Ensure all HR documents are updated and filed appropriately.
- Evaluate trends, best practices, and emerging technologies to improve documentation process. c) Payroll Coordination 1. Coordinate with the payroll team/vendor for monthly payroll inputs.
- Validate attendance, leave data, incentives, deductions, and employee changes for payroll processing.
- Resolve employee payroll-related queries in coordination with relevant stakeholders.
- Support statutory compliance documentation related to payroll processes. d) HR Compliance & Process Management 1. Support compliance with labor laws and statutory requirements.




- Maintain records related to employee compliance documentation.
- Assist in HR audits and compliance reviews.
- Ensure adherence to company policies, HR SOPs, and best practices. e) Employee Exit Management 1. Manage end-to-end employee separation and exit formalities.
- Coordinate completion of clearance processes and documentation.
- Conduct exit interviews and maintain exit-related records.
- Ensure timely issuance of relieving, experience, and full & final settlement documents. f) Background Verification & Employment Screening 1. Coordinate end-to-end employee background verification processes.
- Validate employment history, educational qualifications, identity proof, address proof, and other required documents.
- Track verification progress and ensure timely closure before or after employee onboarding as per company policy.
- Review verification reports and escalate discrepancies, exceptions, or adverse findings to relevant stakeholders.
- Maintain accurate records of background verification reports and ensure compliance with data privacy and confidentiality requirements.
- Support decision-making by providing verification status updates and compliance reports to management.

Requirements

Kay Functional Area:

- Pre-onboarding and onboarding
- Employee orientation
- HRMS Management

Personal Attributes:

- Excellent verbal and written English communication
- Strong interpersonal skills with the ability to connect with people at all levels.
- Details & Process-oriented approach
- Outgoing, expressive, and comfortable being the “face of HR” in front of employees.

Skillset:

1.

Tools : HRMS- Zoho People, MS - Suite

2.

Strong Excel skills: data analysis & interpretation through lookups, pivot tables & formulas.

- PowerPoint proficiency for presenting engagement insights, decks, and reports.
- Knowledge of labor laws and HR compliance requirements is a plus.

Benefits

- Learning & development programs

- Growth-oriented organization

- Process-driven work

- Transparent work culture

- Young & vibrant workplace

- Work-life balance

- Health insurance

- Annual health check-up

📌 HR Operations Executive (Pune)
🏢 Indovance
📍 Pune