– Front Office cum Admin Executive

Position- Front Office cum Admin Executive

Department -Administration

Experience-3–5 Years

Qualification- Graduate in any discipline.

Job Summary

We are looking for a energetic, smart, and proactive Front Office cum Admin Executive who can efficiently manage the organization's front office operations while providing comprehensive administrative support. The ideal candidate should possess excellent communication skills, a pleasant personality, strong organizational abilities, and the confidence to independently handle day-to-day administrative responsibilities.

The role requires an individual who takes ownership, demonstrates a "go-getter" attitude, and ensures smooth office operations with minimal supervision.

Key Responsibilities

Front Office Management

- Manage the front office and reception area professionally.
- Welcome and assist visitors, clients, vendors, and interview candidates.
- Handle incoming and outgoing telephone calls through the EPABX/Intercom system and direct them appropriately.
- Manage the reception email inbox and respond or route communications promptly.
- Ensure the reception area and meeting rooms are neat, organized, and presentable at all times.
- Coordinate visitor entries, maintain visitor records, and ensure adherence to office security procedures.

Meeting & Conference Room Management

- Schedule, coordinate, and manage meeting room bookings.
- Arrange meeting rooms with required facilities and presentation equipment.
- Coordinate refreshments, tea/coffee, working lunches, and hospitality arrangements for internal and client meetings.

Courier & Communication Management





- Handle all incoming and outgoing courier services.
- Maintain courier records and dispatch documentation.
- Coordinate with courier agencies for timely deliveries and collections.
- Manage inward and outward correspondence efficiently.

Office Administration

- Handle day-to-day administrative activities to ensure smooth office operations.
- Coordinate procurement of stationery, pantry items, housekeeping materials, and other office consumables.
- Obtain quotations, compare vendors, prepare purchase requests, and coordinate procurement activities.
- Manage vendor coordination and follow up on deliveries and service schedules.
- Coordinate Annual Maintenance Contracts (AMCs) for office equipment and facilities.
- Monitor utility services and coordinate timely processing of utility bills.
- Support office infrastructure maintenance and ensure uninterrupted facility operations.

Helpdesk & Office Management Software

- Operate and maintain the organization's Office Management/Helpdesk application (One Office View).
- Log, monitor, assign, and track service requests.
- Coordinate with internal teams and vendors for timely issue resolution.
- Maintain accurate records and generate reports whenever required.

Event & Employee Support

- Coordinate internal events,



employee engagement activities, celebrations, and office functions.
- Arrange logistics, vendor coordination, purchases, and administrative support for company events.
- Assist HR and Administration in organizing meetings, training programs, and employee initiatives.

Documentation & Records

- Maintain administrative records, registers, vendor databases, and documentation.
- Prepare reports, correspondence, presentations, and official communications.
- Ensure proper filing of administrative documents in both physical and electronic formats.

Desired Candidate Profile

- Pleasant personality with excellent interpersonal skills.
- Strong verbal and written communication skills.
- Excellent telephone etiquette and customer service orientation.
- Highly organized with strong attention to detail.
- Ability to prioritize multiple assignments effectively.
- Self-motivated, proactive, and capable of working independently.
- Strong ownership mindset and problem-solving ability.
- Professional appearance and positive attitude.
- Ability to maintain confidentiality and professionalism at all times.

Technical Skills

- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent email drafting and business communication skills.
- Comfortable using office automation and helpdesk management software.
- Good knowledge of internet applications and digital collaboration tools.
- Basic reporting and documentation skills.

Pay: ₹25,157.82 - ₹36,856.07 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Provident Fund

Work Location: In person

📌 Front Desk & Admin Executive (Parel)
🏢 CDP India
📍 Parel