Executive Assistant provides high-level, confidential, proactive administrative and strategic support to the SVP to ensure seamless execution of leadership priorities, effective stakeholder communication, and efficient time and decision management.

Qualification:

- Graduate / Postgraduate (preferably Business Administration or related field)
- Graduation (from reputed Business schools preferred)

Communication Skill:

- Strong written (documentation) and oral communication skills

Working Hours:

- 40 hours per week as Full time employee
- Shift time: 10:00 AM IST - 7:00 PM IST
- Weekends Off

Telecommuter/Internet requirements, if applicable:

- High Speed internet connection at home, must be broadband
- Must understand and adhere with telecommuter policy.

Responsibilities for External Candidates

1. Calendar & Scheduling

- Manage SVP’s calendar and align it with priorities
- Schedule meetings with internal teams, clients, and leadership
- Identify and resolve scheduling conflicts proactively

2. Communication Management

- Act as the main contact point for the SVP
- Draft and manage emails, presentations, and communication
- Prioritize incoming messages and highlight critical items

3. Meetings & Follow-ups

- Prepare agendas and meeting materials
- Record MOM with clear action items and owners
- Track and ensure timely closure of actions

4. Reporting & Documentation

- Prepare MIS reports, dashboards, and presentations
- Maintain organized and confidential records




- Support data analysis for leadership reviews

5. Travel & Expenses

- Handle travel bookings and itineraries
- Ensure policy compliance
- Track and process reimbursements

6. Business & Leadership Support

- Assist in planning, reviews, and strategic initiatives
- Provide quick data insights for decision-making
- Support client meetings, audits, and presentations

7. Administrative & Operational Support

- Manage daily admin tasks for the SVP
- Coordinate with departments for smooth execution
- Handle escalations and ensure resolution

8. Confidentiality

- Handle sensitive information securely
- Maintain professionalism and integrity

9. Events & Meetings

- Organize leadership meetings, town halls, and events
- Manage logistics and coordination end-to-end

10. Tracking & Accountability

- Track deliverables and action items
- Ensure ownership across teams
- Maintain trackers for visibility

Qualifications

Experience:

- Strong Written and Oral communication skill
- 5–8 years of experience in executive assistant / leadership support roles
- Experience supporting senior leadership (AVP/VP/SVP level preferred)
- MBA (preferred)

Skills and abilities:

- Stakeholder management and interpersonal skills
- High attention to detail and accuracy
- Advanced MS Office (Excel, PowerPoint, Outlook)
- Time management and multitasking ability
- Strong follow-up and accountability mindset

📌 Executive Assistant (Chennai)
🏢 EXL
📍 Chennai