Executive Assistant cum CRM / Business CoordinatorLocation: Sector 83, Gurgaon

Industry: Real Estate

Reporting To: Managing Director

Employment Type: Full time

Working Hours: 10:30 AM – 7:00 PM

Week Off: Tuesday

Openings: 1

Preferred Joining: Immediate to 7 days

About the RoleWe are looking for a highly organized, proactive and professionally mature Executive Assistant cum CRM / Business Coordinator to work closely with the Managing Director of a real estate business.

This is not a routine administrative role. The person will act as a central coordination point for the MD, sales team, clients, consultants and other stakeholders, while taking ownership of CRM, reporting, follow-ups, documentation, business coordination and day-to-day executive support.

The ideal candidate should be someone who can work independently, maintain confidentiality, anticipate requirements and ensure that important tasks, commitments and follow-ups do not get missed.

Key ResponsibilitiesExecutive Support

- Manage the MD's calendar, meetings, schedules and priorities
- Coordinate appointments, meetings, site visits and business commitments
- Organize and track important documents, communications and submissions
- Monitor deadlines and ensure timely follow-up on MD priorities
- Handle sensitive and confidential information with complete discretion

CRM & Client Coordination
- Maintain and update CRM records with accuracy and consistency
- Coordinate client communication, follow-ups, feedback and requirements
- Track leads, interactions, pending actions and important milestones
- Coordinate between the MD, sales team, site teams, consultants and clients
- Ensure significant client and business follow-ups are closed on time

MIS,



Reporting & Business Coordination
- Prepare MIS reports, presentations, business updates and management reports
- Consolidate updates from different team members and present them to management
- Maintain trackers for targets, activities, pending tasks and deliverables
- Prepare real estate proposals, pitch decks, presentations and internal documents
- Assist the MD with business analysis, information gathering and decision support

Administration & Operations
- Coordinate meetings, travel itineraries, tickets, hotel bookings and site visits
- Liaise with consultants, agents, vendors and external stakeholders when required
- Maintain organized digital and physical records
- Track documents, approvals, submissions and pending requirements
- Help establish structured systems for office information, reporting and documentation

What We're Looking For
- Graduate in any discipline
- Excellent command of written and spoken English
- Strong working knowledge of MS Excel, Word and PowerPoint
- Comfortable preparing MIS, presentations, reports and official correspondence
- Strong organizational and time-management skills
- Excellent follow-up and coordination ability
- Professional communication and interpersonal skills
- Ability to handle confidential information responsibly




- Ability to work independently without constant supervision
- Strong ownership mindset and attention to detail
- Ability to manage multiple priorities in a fast-paced business environment

Preferred ExperienceExperience in any of the following would be an advantage:
- Real estate
- Real estate brokerage / channel sales
- Real estate development
- CRM management
- MIS / business coordination
- Executive assistance
- Client relationship management
- Consulting or other professional services

Travel & Work Flexibility
- Occasional travel is required based on business and leadership requirements
- May involve site visits, meetings, events and executive support
- Willingness to travel at short notice when required is preferred
- Flexibility beyond standard working hours may occasionally be required depending on business requirements

What You'll Gain
- Direct exposure to senior leadership
- Exposure to large-scale real estate projects and transactions
- Opportunity to work closely with the MD on business strategy and operations
- Experience across CRM, sales coordination, reporting and executive management
- Opportunity to develop strong understanding of the real estate business

Benefits
- Paid sick leave
- Paid time off
- Leave encashment
- Work-from-home flexibility, subject to role requirements and management approval

Hiring ProcessSingle-round interview with the Managing Director Candidates who can join immediately or within 7 days will be preferred.

If you are highly organized, comfortable taking ownership and enjoy working closely with senior leadership in a fast-paced business workplace, we would like to hear from you.

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