Why this role is different

We run on Singapore hours, which means your workday in India starts early — and ends early. You’ll be logged off by 3:30 PM IST, every single day. No evening calls, no 9 PM pings, no weekend creep. School runs, a class you’ve been meaning to take, a side project, dinner with your family while it’s still light out — that time is genuinely yours.

The trade: you have to be online, set up and ready at 6:30 AM IST sharp, Monday to Friday. Not 6:40. If you’re not an early riser, this isn’t your role, and that’s okay.

About us

NJA is a Singapore-based luxury interior architecture studio working across Singapore, India and the UAE. We design high-end residences, restaurants, offices and retail spaces. Small team, high standards, international clients.

The role

You’ll be the right hand to the Founder — running her calendar, her follow-ups, and the studio’s client and vendor communication pipeline. Part Executive Assistant, part CRM Coordinator: you keep the Founder’s day tight and make sure no client enquiry, vendor quote or project follow-up ever slips.

What you’ll own

- Calendar, inbox and travel management for the Founder
- A live delegation and follow-up tracker — chasing internal team, vendors and contractors until tasks close
- CRM: logging every enquiry, tagging lead stage, scheduling follow-ups, keeping the pipeline clean
- Client communication — enquiry responses,



meeting confirmations, project updates
- Vendor coordination — quote requests, comparison sheets, PO and delivery follow-ups
- Reports, presentations and briefs prepared to a standard the Founder can send to clients unedited
- Research briefs on products, vendors and markets
- Organised digital filing across Drive

You must have

- 2+ years as an EA, Ops Coordinator or CRM/Client Servicing executive
- Fluent, polished spoken and written English — you’ll speak directly with Singapore, Indian and UAE clients
- Advanced Excel — VLOOKUP/XLOOKUP, pivot tables, linked sheets, conditional formatting, comparison and budget trackers
- Working AI fluency — you already use ChatGPT/Claude/Gemini to draft, summarise and research, and can show us how
- Exceptional time management and multitasking under a fast-moving Founder
- A stable home setup: reliable high-speed internet, laptop, quiet space, backup power/data
- Absolute discretion — you’ll handle confidential client and financial information

Nice to have

- Experience in interiors, architecture, real estate or luxury services
- Exposure to CRM tools (Zoho, HubSpot, Notion, Airtable)

Compensation

- INR 20,000 – 25,000 per month based on experience, plus a monthly performance component tied to punctuality and follow-up closure. Full time, permanent, work-from-home.

📌 Executive Assistant And Customer Relationship Management Coordinator (India)
🏢 Nidhi Jain Associates
📍 India