Reports To

General Manager / Operations Manager

Job Summary The Event Manager is responsible for planning, organizing, coordinating, and executing events from concept to completion. The role involves managing clients, vendors, budgets, production teams, logistics, and on-site operations to ensure successful delivery of events while maintaining quality, profitability, and client satisfaction.

Key Responsibilities1. Event Planning & Coordination

- Meet clients to understand event objectives and requirements.
- Develop event concepts, themes, timelines, and execution plans.
- Prepare event schedules, task lists, and operational plans.
- Coordinate with internal departments for seamless event delivery.

1. Client Relationship Management

- Act as the primary point of contact for clients.
- Conduct regular client meetings and project reviews.
- Present proposals, budgets, and event plans.
- Ensure client expectations are met and exceeded.

1. Budget & Cost Management

- Prepare event budgets and cost estimates.
- Monitor expenses and ensure profitability.
- Negotiate rates with vendors and suppliers.
- Approve purchase requests and vendor payments as per company policy.

1. Vendor & Supplier Management

- Source and manage vendors for production, décor, catering, entertainment, logistics, and technical services.
- Obtain quotations and finalize contracts.
- Ensure timely delivery of materials and services.
- Evaluate vendor performance after each event.

1. Production & Logistics Management

- Supervise venue setup, staging, lighting, sound, LED screens, and technical requirements.
- Coordinate transportation, accommodation, and hospitality arrangements.
- Ensure all event materials and equipment are available on-site.
- Monitor loading, unloading, and dismantling activities.

1. Team Management

- Lead event coordinators, production teams, store staff, and temporary event crew.




- Assign responsibilities and monitor progress.
- Conduct pre-event briefing and post-event review meetings.
- Ensure effective communication among all stakeholders.

1. In office Event Execution

- Manage overall event operations during execution.
- Handle last-minute changes and crisis situations.
- Ensure adherence to event timelines and quality standards.
- Coordinate with venue authorities and regulatory agencies.

1. Safety & Compliance

- Ensure compliance with local regulations, permits, and licenses.
- Implement health and safety measures at event venues.
- Conduct risk assessments and contingency planning.
- Maintain emergency response procedures.

1. Marketing & Business Development Support

- Support the sales and marketing team during client presentations.
- Identify opportunities for repeat business and referrals.
- Assist in preparing event proposals and presentations.
- Maintain strong industry relationships.

1. Reporting & Documentation

- Prepare event reports and performance analysis.
- Maintain event documentation, contracts, permits, and invoices.
- Submit post-event evaluation reports.
- Track client feedback and improvement areas.

Required Qualifications
- Bachelor's Degree in Event Management, Hospitality, Marketing, Business Administration, or related field.
- 3–7 years of experience in event management or related industry.
- Experience in handling corporate events, exhibitions, conferences, weddings, and large-scale public events.

Required Skills
- Strong leadership and team management skills.
- Excellent communication and negotiation abilities.
- Budgeting and financial management knowledge.
- Vendor and stakeholder management skills.
- Problem-solving and crisis management capabilities.
- Time management and multitasking skills.
- Proficiency in MS Office and event management software.

Job Types: Full-time, Permanent Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Events Manager (Kochi)
🏢 ROUND EVENTS INDIA
📍 Kochi