Role Overview The Manager – Administration will oversee workplace and facility operations to ensure a safe, efficient, compliant, and employee-friendly office environment. The role will be responsible for office administration, facilities management, vendor governance, workplace services, security, maintenance, compliance, and employee support functions.

Key Responsibilities Workplace & Facilities Management - Manage day-to-day administration of office facilities, including workstations, cabins, meeting rooms, and common areas.

- Ensure optimal space utilization and workplace readiness.

Employee

Support & Workplace Experience - Coordinate onboarding and exit processes, including workspace setup and clearance activities.

- Partner with HR to enhance employee experience and support engagement initiatives. Events & Employee Engagement - Plan and execute townhalls, leadership meetings, employee engagement programs, and corporate events. Vendor & Contract Staff Management - Manage outsourced staff and facility vendors, ensuring service quality, productivity, and SLA compliance.
- Oversee housekeeping, pantry, security, pest control, and other soft services.

Cafeteria

Operations - Manage canteen operations, hygiene standards, vendor performance, and employee feedback mechanisms. Compliance & Regulatory Management - Ensure adherence to statutory, administrative, and organizational compliance requirements.





- Coordinate with local authorities and regulatory bodies for approvals, inspections, and audits. Budgeting, Billing & MIS - Manage vendor billing, budget tracking, invoice verification, and administrative cost control.
- Prepare MIS reports, dashboards, and management reviews. Safety, Security & Maintenance - Oversee fire safety systems, emergency preparedness, mock drills, and statutory compliance.
- Manage physical security, access control, CCTV monitoring, and visitor management.
- Monitor preventive maintenance schedules and ensure timely resolution of facility-related issues. Inventory & Asset Management - Maintain office assets, consumables, and inventory.
- Conduct periodic audits and ensure optimal stock availability.

Qualifications & Experience - Graduate/Postgraduate in Administration, Facilities Management, Hospitality, Operations, Business Administration, or a related field.

- 5+ years of experience in Administration, Facilities Management, Workplace Operations, Corporate Services, or Office Management.
- Solid experience in facility operations, vendor management, office administration, and employee support services.
- Exposure to security, maintenance, compliance, and contract staff management preferred.
- Experience managing corporate office environments and multiple vendors will be an advantage.

📌 Administrative Manager (India)
🏢 Bdo
📍 India