Position:

Admin/Account/HR Excective

Location: Kochi

Employment Type: Full-Time

Job Overview

We are looking for a highly organized and detail-oriented Finance, Administration & Operations Executive to manage day-to-day finance, administrative, HR coordination, and operational support across multiple companies. The ideal candidate should be proficient in Excel, comfortable handling financial documentation, and capable of managing multiple priorities with accuracy and confidentiality.

Key Responsibilities1. Finance & Expense Management

- Track and record daily business expenses across all companies.
- Maintain accurate expense reports along with supporting documents.
- Monitor petty cash, reimbursements, and related transactions.
- Prepare monthly expense summaries and reports for management.
- Coordinate with accountants to ensure accurate bookkeeping and financial records.
- Ensure financial documents are properly maintained and easily accessible.

1. Invoice & Payment Management

- Prepare and issue customer invoices accurately and on time.
- Record supplier invoices and verify supporting documentation.
- Monitor accounts receivable and follow up on overdue customer payments.
- Track accounts payable and prepare payment schedules.
- Maintain an organized digital filing system for invoices, receipts, and payment records.
- Coordinate with relevant teams and vendors regarding billing and payment queries.

1. Staff Attendance & HR Administration

- Maintain accurate daily employee attendance records.
- Track leave applications, medical leave, overtime, and other attendance-related information.
- Prepare monthly attendance summaries for payroll processing.
- Maintain employee records and HR-related documentation.
- Coordinate administrative activities related to employee onboarding and offboarding.
- Support management with routine HR and employee administration.

1. Administrative Support

- Manage emails, correspondence, documents, and digital filing.
- Prepare reports, letters, meeting minutes, and other business documents.
- Schedule meetings,



appointments, and follow-ups.
- Manage office supplies procurement and inventory.
- Coordinate with vendors, service providers, and external parties.
- Provide general administrative support to management and internal teams.

1. Operations Support

- Monitor and track operational activities across multiple companies.
- Maintain action lists and ensure timely follow-up on pending tasks.
- Coordinate with internal teams to ensure smooth day-to-day operations.
- Track deadlines and outstanding action items.
- Assist management with special projects and ad hoc assignments as required.

1. Compliance & Documentation

- Maintain company records, licenses, registrations, and other significant documents.
- Ensure statutory and business documents are properly organized and readily retrievable.
- Assist with audit preparation by compiling and organizing required documentation.
- Maintain confidentiality of financial, employee, and company information.

1. Reporting

Prepare and maintain weekly and monthly management reports covering:

- Company expenses and expense trends
- Outstanding customer invoices and receivables
- Payment status and accounts payable
- Staff attendance, leave, and overtime
- Key administrative activities
- Pending operational tasks and follow-ups

Preferred Skills & Qualifications
- Proficiency in Microsoft Excel and Microsoft Word .
- Experience with accounting software such as Xero, QuickBooks, or similar platforms .
- Strong organizational and time-management skills.
- Excellent communication and follow-up abilities.
- High attention to detail and accuracy.
- Ability to handle confidential financial and employee information.
- Strong documentation and record-keeping skills.
- Ability to prioritize and manage multiple tasks across different companies.
- Proactive approach with the ability to work independently and coordinate effectively with teams.
- Previous experience in finance, administration, accounts, HR administration, or operations support will be an advantage.

Interested candidates are requested to send their updated resume/CV to: [email protected]

📌 Admin/Account/HR Excective (Kochi)
🏢 Yokomet
📍 Kochi