Introduction

Job Title:
Bid Coordinator

Overview:
The Bid Coordinator supports the end-to-end management of bid and proposal activities, ensuring high-quality, compliant, and timely responses to client opportunities (RFPs, RFIs, RFQs). This role acts as the central coordinator across Sales, Subject Matter Experts, Pricing, Legal, and Operations, ensuring that all bid inputs are aligned, complete, and delivered on time. The Bid Coordinator plays a key role in improving bid quality, efficiency, and win rates.

Job Description

Responsibilities:
- Coordinate the end-to-end bid process from qualification to submission
- Develop and manage bid timelines, milestones, and deliverables
- Schedule and facilitate bid kick-offs, reviews, and governance checkpoints
- Track progress and ensure all contributors meet deadlines
- Compile and structure responses to RFPs, RFIs, and RFQs
- Work with SMEs to gather technical, commercial, and operational inputs
- Ensure consistency, clarity, and quality across all proposal content




- Maintain and update standard response templates and content libraries
- Act as the central point of contact for all bid-related activities
- Coordinate inputs from Sales/Account teams, Product/Technical SMEs, Pricing/Finance, Legal/Compliance
- Escalate risks or delays proactively
- Ensure all submissions comply with client requirements, internal governance and approval processes, brand and quality standards
- Support bid review processes (e.g., red team, compliance checks)
- Prepare final bid documents, ensuring accuracy and completeness
- Manage version control and document formatting
- Coordinate submission (portals, email, physical where required)
- Ensure all required documentation is included
- Capture lessons learned and feedback from bids (win/loss)
- Maintain bid libraries, templates, and best practices
- Identify opportunities to improve bid processes and efficiency

Required Skills & Qualifications:
- 2–5 years experience in bid coordination, pr

📌 Bid Coordinator – Financial Services (Bengaluru)
🏢 SymphonyAI
📍 Bengaluru