Purchase and Dispatch Executive

Job Title: Purchase and Dispatch Executive
Department: ADMIN
Industry: Pharmaceutical Manufacturing
Employment Type: Full time
Location: As per company requirement

Job Summary

Key Responsibilities

Purchase
- Source and evaluate vendors for Active Pharmaceutical Ingredients (APIs), excipients, packaging materials, engineering spares, consumables, and other indirect materials.
- Obtain quotations, compare prices, negotiate commercial terms, and prepare purchase orders.
- Follow up with suppliers to ensure timely delivery of materials and resolve supply-related issues.
- Coordinate with Production, Stores, Quality Assurance (QA), Quality Control (QC), Planning, and Accounts departments.
- Monitor inventory levels and initiate procurement to prevent stock shortages and production delays.
- Maintain vendor master data, purchase records, and procurement reports in the ERP system.
- Evaluate supplier performance based on quality, delivery, cost, and service.




- Ensure procurement activities comply with company policies and applicable regulatory requirements.

Dispatch
- Plan and coordinate the dispatch of finished pharmaceutical products to distributors, stockists, hospitals, institutions, and export customers (where applicable).
- Prepare dispatch documents, including invoices, delivery challans, packing lists, e-way bills, transport documents, and other statutory documentation.
- Verify product name, batch number, manufacturing date, expiry date, quantity, and packaging before dispatch.
- Coordinate with warehouse personnel and logistics partners to ensure timely and accurate shipments.
- Monitor shipment status and resolve transportation or delivery issues.
- Maintain dispatch records and update ERP/inventory systems.
- Ensure compliance with Good Distribution Practices (GDP), cold chain requirements (where applicable), and company Standard Operating Procedures (SOPs).

Qualifications:
- Bachelor's degree in Commerce, Business Administ

📌 Purchase & Dispatch Executive (Amritsar)
🏢 Systacare Remedies
📍 Amritsar