Executive Assistant

Job Description | July 2026Location: Ahmedabad

Employment Type: Full Time

Reporting To: Executive Director

Number of Vacancies: 1Experience Required: 4-7 years

About the Role

Key Responsibilities

1. Executive Support
- Manage the Executive Director's calendar, appointments, meetings, and travel arrangements.
- Prioritize and coordinate daily schedules to maximize productivity.
- Prepare agendas, presentations, reports, briefing notes, and meeting materials.
- Maintain confidential files, records, and executive documentation.

2. Meeting & Communication Management
- Schedule and coordinate internal and external meetings across departments and stakeholders.
- Record meeting minutes, track action items, and follow up to ensure timely completion.
- Act as a liaison between the Executive Director and internal teams, partners, consultants, and external stakeholders.

3. Project Coordination
- Monitor progress of strategic initiatives and organizational priorities assigned by the Executive Director.
- Coordinate with department heads to collect updates,



reports, and project information.
- Track deadlines and ensure timely execution of assigned tasks across departments.
- Assist in planning organizational events, board meetings, leadership reviews, and donor engagements.

4. Administrative Management
- Maintain organized filing systems for executive documents, contracts, reports, and correspondence.
- Coordinate travel bookings, accommodation, logistics, and expense documentation.
- Prepare expense statements and assist with reimbursement documentation.
- Support procurement and administrative requirements related to executive operations.

5. Confidential & Strategic Support
- Handle sensitive organizational information with complete confidentiality and professionalism.
- Conduct background research, compile data, and prepare executive summaries for decision-making.
- Assist in policy documentation, strategic planning activities, and organizationa

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