Job Summary

Key Responsibilities:
- Vendor Onboarding (Coupa & SAP):Manage end-to-end vendor onboarding requests including vendor creation, changes, extensions and deactivations in Coupa and SAP (ECC/S4) in line with defined policies and approval matrices.
- Vendor Onboarding & Maintenance:Create, update, and inactivate vendor master records per documented procedures; perform duplicate checks, validate required documentation (e.g., tax/legal forms, supplier onboarding forms), and ensure accurate capture of critical data elements.
- Bank Detail Validation / Fraud Prevention:Perform bank account validation and change controls (independent verification callbacks, bank letter/cancelled check review, IBAN/SWIFT validation, 2-person verification) to mitigate payment diversion risk.
- Document Verification:Review and validate required documents (W-9/W-8, VAT/GST certificates, incorporation documents, address proof, remittance details) for completeness, authenticity, and alignment to the vendor request.




- Ticket/Queue Management:Manage vendor master tickets via shared mailbox/workflow tool, prioritize based on business impact and aging, and ensure SLA adherence with timely and qualified communication.
- Stakeholder Collaboration:Partner with Procurement, AP, Tax, Treasury, Legal, and business requestors to resolve data issues, clarify requirements, and drive first-time-right submissions.
- Issue Resolution & Root Cause:Investigate and resolve vendor setup failures, duplicate records, payment blocks, and remittance issues; perform root-cause analysis and recommend preventive actions.
- Knowledge Management:Create and maintain SOPs, checklists, templates, and training material for vendor onboarding and master data processes; support onboarding of new team members.

Continuous Improvement:
- Self-Development:Build expertise in vendor master governance and P2P controls; stay current on Coupa/SAP enhancements and policy updates.
- Process Improvement:Identify recurring defec

📌 Sr Analyst Data Management (Pune)
🏢 Medline Industries
📍 Pune