We’re Hiring | Executive Assistant

UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.

Location

One Lodha Place, Lower Parel, Mumbai

Working Days & Timing

Monday-Saturday | 9:30 AM-6:30 PM
Only the 4th Saturday is off.

The business operates 24x7, so the EA must be comfortable remaining reachable by call/WhatsApp outside office hours and on weekends for time-sensitive matters.

Experience

3-6 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.

Key Responsibilities
- Delegate tasks and ensure timely follow-ups until closure
- Track deadlines, commitments, and deliverables through structured trackers
- Coordinate with internal teams, clients, vendors, and external stakeholders
- Conduct online research and prepare reports, comparisons, and trackers
- Attend meetings, take live notes, and prepare clear MOMs with action items, owners,



and deadlines
- Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings
- Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD’s personal information

Must-Have Skills
- Outstanding follow-up and task-tracking skills - non-negotiable:
- Excellent written and spoken English
- Strong organizational and coordination skills
- Fast and accurate typing, including real-time dictation
- Positive working knowledge of MS Excel & Word:
- Comfortable with Excel formulas, formatting, and maintaining trackers
- High integrity, reliability, discretion, and professionalism
- Ability to work independently and manage multiple priorities

How to Apply

Contact: (phone hidden)

If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership

📌 Executive Assistant to Director (Lower Parel)
🏢 UDS Architects
📍 Lower Parel