We are looking for a sharp, dependable, and highly organized Executive Assistant to support our CEO. This is a high-trust role at the center of company operations — you'll be the CEO's right hand, managing schedules, communication, travel, and follow-ups across departments. The ideal candidate is proactive, discreet, and comfortable working in a fast-paced logistics workplace where priorities shift quickly.

Key Responsibilities

Calendar & Schedule Management
- Manage the CEO's calendar, prioritizing and scheduling meetings, calls, and appointments
- Anticipate scheduling conflicts and resolve them proactively
- Block time for strategic priorities and protect the CEO's focus time

Travel Management
- Plan and coordinate domestic (and occasional international) travel — flights, hotels, local transport, visas if required
- Prepare detailed itineraries and ensure smooth execution of travel plans
- Handle last-minute changes efficiently

Communication & Correspondence
- Draft, proofread, and manage emails, letters, and internal communications on behalf of the CEO




- Act as a liaison between the CEO and internal teams, clients, vendors, and external stakeholders
- Screen and prioritize calls, emails, and requests

Follow-ups & Coordination
- Track action items from meetings and ensure timely follow-up with relevant stakeholders
- Coordinate with department heads to gather updates, reports, and status before meetings
- Maintain a follow-up tracker for pending decisions, approvals, and deliverables

Confidentiality & Discretion
- Handle sensitive business, financial, and personal information with the highest level of confidentiality
- Exercise sound judgment in managing access to the CEO's time and information

Meeting & Documentation Support
- Organize and prepare agendas for meetings; take minutes and circulate action points
- Maintain organized records, files, and documentation for easy retrieval

General Office & Administrative Support
- Assist with expense reports,

📌 Executive Assistant to CEO (Dharwad)
🏢 Esteem Integrated Logistics
📍 Dharwad