About the Role

We are looking for a professional, highly organized, proactive, and trustworthy Personal Secretary to the Managing Director (MD) to provide comprehensive executive, administrative, and coordination support.

The ideal candidate should be confident, well-presented, excellent in communication, and capable of managing the MD's schedule, meetings, correspondence, follow-ups, travel arrangements, and day-to-day professional requirements.

The candidate must be comfortable working in a rapid-paced business environment, handling confidential information, coordinating with different departments, and ensuring that important tasks are completed on time.

Key Responsibilities1. Executive & Administrative Support
- Manage the MD's daily schedule, appointments, meetings, and commitments.
- Coordinate and schedule internal and external meetings.
- Maintain the MD's calendar and provide timely reminders for important appointments and deadlines.
- Prepare meeting agendas, documents, presentations, reports, and other materials as required.
- Organize and maintain important files,



documents, records, and correspondence.
- Handle emails, calls, messages, and other communications on behalf of the MD when required.
- Ensure the MD is updated about important meetings, deadlines, tasks, and follow-ups.

2. Task Follow-Up & Coordination
- Follow up with department heads, managers, employees, clients, vendors, and other stakeholders on tasks assigned by the MD.
- Maintain a proper list of pending tasks and provide regular updates to the MD.
- Monitor deadlines and ensure that assigned tasks are completed within the required timeline.
- Coordinate between different departments to ensure smooth implementation of management decisions.
- Escalate delays, issues, or important matters to the MD in a timely manner.
- Prepare daily, weekly, or monthly status reports when required.

3. Meeting Management
- Schedule and coordinate meetings involving the MD.
- Ensure meeting rooms, docu

📌 Personal Secretary to Managing Director (Vennala)
🏢 Hair Duet Salon
📍 Vennala