The Office Administrator will monitor the full movement of work—from receipt of an awarded tender, purchase order or confirmed job through planning, procurement, production, delivery and billing—while maintaining office discipline, solving operational problems, improving internal systems and supporting staff well-being.

Key Responsibilities

1. Commercial Workflow and Profit-Centre Monitoring
- Monitor all awarded tenders, purchase orders, confirmed jobs and supply orders through the company dashboard.
- Ensure every confirmed job is entered into the system with:
- Responsible person
- Date of receipt
- Planned commencement date
- Completion deadline
- Material and manpower requirements
- Current status
- Ensure that no awarded tender, purchase order or confirmed revenue-generating work remains unattended.
- Confirm that every order moves promptly through the complete workflow:Order/PO → Planning → Procurement → Production → Quality Check → Delivery → Billing → Payment Follow-up




- Review pending jobs daily and immediately identify any work that has not commenced or is behind schedule.
- Coordinate with the employees responsible for tendering, procurement, production, dispatch and accounts to keep work moving.
- Monitor contractual deadlines and customer commitments to prevent penalties, delayed delivery, loss of revenue or reputational damage.
- Track production capacity, machine utilisation, manpower deployment and material availability.
- Identify bottlenecks affecting production, delivery, billing or profitability and resolve or escalate them promptly.
- Monitor wastage, rework, idle capacity and avoidable expenditure that may reduce job profitability.
- Ensure that completed work is delivered, billed and handed over to Accounts for payment follow-up without unnecessary delay.

2. Dashboard, Systems and Process Improvement
- Use the company’s existing dashboard as the central system for monitoring jobs and workflow.
- Ensure that employees update the system accu

📌 Office Administration Assistant (Shillong)
🏢 Brisk Olive Business Solutions
📍 Shillong