Overview:

Our client is looking for a highly detail-oriented and organized
*Project Administration & Operations Coordinator (Xero | HubSpot | Asana)*
.
Join an established boutique project delivery and consulting firm based in Sydney, Australia. Working directly with the Director, you will play a pivotal role in ensuring the smooth operational, financial, and administrative flow of high-value projects.

In this role, you will play a pivotal role in ensuring the smooth operational, financial, and administrative flow of high-value projects. The business values absolute precision, proactive communication, and structured workflows. This role also offers the opportunity to take ownership of end-to-end administration, project coordination, and daily bookkeeping, working independently within established procedures.

Schedule:
Monday - Friday, 9:30 AM - 6:00 PM AEST | With 1 hour unpaid break (37.5 work hours per week)

Responsibilities:
- Provide comprehensive, high-level daily administrative and project support to the Director
- Lead initial project setups, including creating, assigning,



and tracking project milestones in Asana
- Prepare professional fee proposals, process and file formal fee acceptances, and issue project kick-off invoices using Xero
- Manage accounts receivable by proactively following up on overdue invoices, issuing quotes, and updating payment statuses
- Maintain clean database records through accurate data entry and ongoing maintenance in HubSpot CRM and Asana
- Read and interpret basic architectural and engineering drawings to assist with initial project scope and administrative setups
- Source, format, and schedule articles and talent-related content to support brand visibility on LinkedIn
- Maintain transparent, concise, and highly responsive daily communication with the Director regarding task progress and timelines

Requirements:
- *Accounting & Systems:*
Proven experience in basic bookkeeping, processing invoices, and managing accounts receivable us

📌 Project Administration (India)
🏢 BruntWork
📍 India