Position Summary

The Admin Executive / Administrative Officer will be responsible for managing the day-to-day administrative operations of the school, ensuring smooth functioning of facilities, vendor coordination, compliance activities, record management, and administrative support to school leadership, staff, students, and parents.

Key Responsibilities
- Manage and oversee daily administrative activities of the school.
- Maintain school records, files, registers, and administrative documentation.
- Coordinate with various departments to ensure productive operational support.
- Prepare reports, letters, circulars, notices, and official correspondence.

Facility & Infrastructure Management
- Monitor maintenance of school buildings, classrooms, offices, and common areas.
- Coordinate with housekeeping, security, transport, and maintenance teams.
- Ensure availability of utilities, supplies, furniture, and equipment.
- Conduct periodic inspections to maintain cleanliness and safety standards.

Vendor & Procurement Management
- Liaise with vendors, contractors, and service providers.




- Obtain quotations, compare costs, and support procurement processes.
- Monitor vendor performance and service agreements.
- Maintain records of purchases, contracts, and inventory.

Compliance & Documentation
- Ensure compliance with local government regulations and school policies.
- Maintain licenses, permits, insurance records, and statutory documentation.
- Assist during audits, inspections, and accreditation processes.
- Track renewal dates and regulatory requirements.

Inventory & Asset Management
- Maintain records of school assets, equipment, and inventory.
- Conduct periodic stock verification and asset audits.
- Monitor issuance and replenishment of office and school supplies.

Parent & Visitor Management
- Support front-office administration when required.
- Manage visitor records and coordinate appointments.
- Address routine administrative queries from parents and stakehold

📌 Admin Executive (Thane)
🏢 Universal Education
📍 Thane