Personal Assistant to the Director

Department: Director's Office
Reports To: Director

Job Purpose

To provide comprehensive administrative, secretarial, and executive support to the Director by ensuring effective schedule management, communication, coordination, and confidential handling of official matters, thereby enhancing the Director's productivity and organizational effectiveness.

Key Responsibilities

1. Executive & Administrative Support
- Manage the Director's daily calendar, appointments, meetings, and travel schedules.
- Screen and prioritize emails, phone calls, and correspondence.
- Draft letters, emails, reports, presentations, and official communications.
- Prepare meeting agendas, Minutes of Meetings (MoM), and follow-up action trackers.
- Maintain confidential files, records, and important documents.

2. Coordination & Communication
- Act as the primary liaison between the Director and internal/external stakeholders.
- Coordinate with departmental heads for reports, presentations, and updates.
- Ensure timely follow-up on action points assigned by the Director.




- Schedule and coordinate board meetings, management reviews, and business discussions.

3. Travel & Event Management
- Arrange domestic and international travel, accommodation, visas, and itineraries.
- Coordinate conferences, seminars, business meetings, and corporate events.
- Manage travel expense statements and reimbursements.

4. Documentation & Reporting
- Prepare MIS reports, dashboards, and executive summaries.
- Compile business data and presentations for management meetings.
- Maintain digital and physical filing systems.

5. Confidentiality & Compliance
- Handle sensitive business information with complete confidentiality.
- Ensure secure custody of legal documents, contracts, and agreements.
- Maintain compliance with company policies and statutory requirements.

6. Office & Relationship Management
- Coordinate with vendors, consultants, and external agencies.
- Manage visitor a

📌 Personal Assistant to the Director (South East Delhi)
🏢 SAGE University Indore
📍 South East Delhi