Job Summary

We are looking for a highly organized, proactive, and qualified Executive Assistant / Executive Secretary / Personal Assistant/ Personal Secretary to provide comprehensive administrative and executive support to the Managing Director/CEO. The ideal candidate will coordinate across all departments, manage executive schedules, prepare MIS reports, monitor task execution, onboard vendors, manage subscriptions, and ensure seamless communication between internal and external stakeholders.

The candidate should possess excellent communication, presentation, and organizational skills with the ability to handle confidential information professionally.

Key Roles & Responsibilities

1. Executive Support

· Manage the daily schedule and calendar of the Managing Director.

· Prioritize meetings, appointments, and business commitments.

· Coordinate travel, accommodation, and logistics.

· Prepare meeting agendas, minutes, and action items.

· Follow up on pending decisions and approvals.

· Maintain complete confidentiality of executive information.

2. Responsibilities





· Screen phone calls and emails.

· Draft professional correspondence and official communications.

· Organize executive files and confidential documents.

· Maintain records of important contracts and agreements.

· Handle executive correspondence with clients, vendors, and business partners.

· Prepare presentations and business reports.

3. MIS & Reporting

· Prepare Daily MIS Reports.

· Weekly Progress Reports.

· Monthly Business Performance Reports.

· Department-wise Performance Dashboards.

· Task Status Reports.

· Vendor Performance Reports.

· Recruitment Progress Reports.

· Project Monitoring Reports.

· Follow-up reports for pending activities.

· Maintain accurate Excel trackers and management dashboards.

4. Internal Department Coordination

Coordinate with all departments, including:

· HR & Recruitment

· Finance & Accounts

· Administration

· Sales & Business Development

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📌 Executive Assistant to Managing Director (Hyderabad)
🏢 Hanuma Infra Projects
📍 Hyderabad