Role & responsibilities

a. Corporate Secretarial Compliance
- Ensure compliance with the provisions of the Companies Act, 2013 and rules framed thereunder.
- Maintain all statutory registers, records, and corporate documents.
- Prepare and file statutory forms, returns, and disclosures with the Ministry of Corporate Affairs (MCA).
- Ensure timely annual filings and event-based filings.
- Monitor changes in corporate laws and advise management regarding compliance requirements.
- Manage corporate records and maintain legal documentation.

b. Board & Committee Management
- Prepare Board Meeting notices, agendas, notes, presentations, and supporting documents.
- Coordinate Board Meetings, Committee Meetings, and General Meetings.
- Draft and maintain Minutes of Meetings.
- Ensure implementation of Board resolutions.
- Provide governance support to Directors and Senior Management.
- Maintain records of Board decisions and action points.

c. Annual General Meeting (AGM) & Extraordinary General Meeting (EGM)
- Organize and manage AGM and EGM processes.
- Draft notices,



explanatory statements, resolutions, and meeting documents.
- Ensure compliance with statutory timelines and procedural requirements.
- Maintain records and minutes of shareholders' meetings.

d. Regulatory Filings & MCA Compliance
- Filing of:

I. Annual Return

II. Financial Statements

III. Director-related forms

IV. Charge creation/modification/satisfaction forms

V. Share allotment forms

VI. Registered office changes

VII. Other event-based filings
- Liaise with MCA, Registrar of Companies (ROC), and other regulatory authorities.
- Ensure all statutory filings are completed within prescribed timelines.

e. Legal & Contract Management
- Review, draft, and vet legal agreements and contracts.
- Coordinate with external legal counsel.
- Maintain repository of agreements and legal documents.
- Monitor litigation matters and legal notices.
- Support management in contract negotiations.

f. Support to Fina

📌 Company Secretary (Vadodara)
🏢 Global Gourmet
📍 Vadodara