External vendorpartner coordination and support.
Invoice management. Follow up on receivables with the customers.
Update internal databases (e.g., record attendance, expenses, etc.)
Assist the payroll department by providing relevant employee details.
Maintaining candidate records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Answer hr queries.
Self-screen the resumes of the engineers and architects to understand the profile before the interview.
Daily/Weekly/Monthly Reports (daily attendance calculation, punch calculation, attendance log, etc.)
Coordinating office activities and operations to secure efficiency and compliance with company policies.
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Manage payroll, bookkeeping procedures and banking-related coordination.
Create and update records and databases with personnel, financial and other data.
Track stocks of office supplies and place orders when necessary.
Assist colleagues whenever necessary in office administration.
Maintain software and application license renews, other contracts, insurances etc
Coordinate with external audit committee and prepare timely documents and records.
Prepare documents for tender application and others timely and independent.
Positive Interpersonal communication, problem-solving skills & good ethical behaviour.
Fluency in the local language – kannada is an added advantage.
Writing official letters eloquent in Kannada and English language.
Skills & Qualifications
Any degree or experience in a relevant field or diploma/degree in commerce.
Proficient computer knowledge.
Ability to maintain a positive attitude.
Must be self-motivated and disciplined to work with limited supervision.
Good verbal and written communication – Kannada, English
Prioritization and problem-solving.
Attention to detail.
Ability to work as part of a team.
Ability to work under pressure.