Job Description – Low value Items Purchases, Category Procurement, Contracting and PO Management
Role Purpose
This role will provide structured support to the Procurement function in IBS for low value purchases, improve contracting, develop category catalogues and creating Purchase orders related to Project Procurement. The role is responsible for ensuring accuracy, timeliness, and compliance in all procurement-related processes including documentation, vendor onboarding, data management, reporting, and coordination with cross-functional stakeholders.
Key Responsibilities
1. Procurement Documentation & Process Support
- Act on all the Purchase requisitions raised by MCL, Depot and other teams. Wherever, the PO cannot be raised by the GSC focal this role needs to support with timely issuing of PO
- Review Purchase Requisitions (PRs) and ensure approvals are obtained as per authority matrix for manual PR’s and ensure that it is having proper SOW.
- Ensure that Proper SOW should be given along with PR supported by budgetary approval and same needs to be forwarded to respective Procurement category Manager for finalization of commercials else PR needs to be rejected with proper communication with stakeholder.
- Prepare and release Purchase Orders (POs) as per agreed business TAT in ERP / procurement system or manual PO as per prescribed format after approvals duly supported by backup document. Verify supporting documents (budget approvals, quotations, comparative statements) before processing.
- Store and manage all backup documents (quotations, approval emails, contracts, comparative statements, PRs, POs).
- Maintain trackers for PRs/POs to ensure timely closure and highlight delays to the Procurement Manager.
- Support the team in executing regular / repeat transaction along with RFI for any current or ongoing requirement.
- Ensure all procurement activities follow the internal L&S; procurement policies and SOPs.
- For low value and spot requirements - Obtain quotation
📌 Assistant Manager (Mumbai)
🏢 Maersk
📍 Mumbai