Designation

Senior Accounts Officer - Accounts Payable

Work Location

Noida Hybrid

Reports to

Reporting Manager

Department

FA

Position Overview

We are looking for an Accounts Payable Specialist with robust knowledge of AP processes, including invoice processing, supplier payments, vendor reconciliation, and helpdesk. The role involves managing individual tasks and client interactions, recording supplier invoices, preparing payment runs, reconciling ledgers, and handling queries. You will also authorize invoices without a PO system, send remittance advices using Sage or other ERP, process payments, respond to legal notices, and record credit card transactions. Ensuring compliance with SLAs and KPIs, transitioning new processes, resolving client escalations, and identifying process improvements are key responsibilities.

Essential Duties and Responsibilities
- Invoice Processing: Receive, review, and process supplier invoices and credit notes, ensuring proper approvals and documentation. Validate invoice coding and data entry in ERP systems (Sage/Entrata SAP/Yardi).




- Payment Execution: Prepare and execute supplier payment runs as per agreed schedules. Monitor aged creditors and ensure timely clearance of outstanding items.
- Vendor Query Resolution: Respond to supplier and internal stakeholder queries promptly via email/phone. Investigate and resolve invoice discrepancies, missing invoices, and payment delays.
- Travel Expense Management : Must have end-to-end knowledge of Travel Expense / Expense Management Direct Debit Management. Handle credit card reconciliation accurately and in a timely manner.
- Reconciliation Reporting: Perform supplier statement reconciliations and maintain accurate purchase ledger records. Support month-end closing activities and provide variance explanations for AP subledger.
- Compliance Governance: Ensure adherence to SOX controls, company policies, and audit requirements. Maintain documentation for internal and external audits.

📌 Sr. Accounts Officer (Ahmedabad)
🏢 QX Global Group
📍 Ahmedabad