Job Purpose

The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to the Director, ensuring the productive management of executive priorities, business commitments, and day-to-day operations. The role requires exceptional organizational skills, sound judgment, and the ability to maintain the highest level of confidentiality while coordinating with internal and external stakeholders.

Key Roles & Responsibilities

1. Executive Calendar & Time Management
- Manage the Director's calendar, appointments, meetings, and business commitments.
- Prioritize schedules, resolve conflicts, and ensure optimal utilization of the Director's time.
- Track deadlines, reminders, and follow-up actions.

2. Meeting Management
- Coordinate internal and external meetings with senior management, clients, government officials, industry bodies, and other stakeholders.
- Prepare meeting agendas, presentations, briefing notes, and related documents.
- Record and circulate Minutes of Meeting (MOM) and monitor action items until completion.

3.



Travel & Logistics Management
- Plan and coordinate domestic and international travel, including flights, accommodation, visas, transportation, travel insurance, and detailed itineraries.
- Accompany the Director on business trips, events, and official visits whenever required, providing end-to-end coordination and administrative support.

4. Executive Correspondence & Documentation
- Manage the Director's emails, correspondence, confidential documents, and official records.
- Draft professional emails, business letters, presentations, speeches, reports, and executive summaries.
- Screen, prioritize, and respond to communications on behalf of the Director where authorized.
- Maintain organized records of agreements, correspondence, and other confidential documentation.

5. Stakeholder & Relationship Management
- Serve as the primary liaison between the Director and internal departments, clients, business a

📌 Executive Assistant to Director (Mumbai)
🏢 Mahendra Brothers Export Private
📍 Mumbai