Job Summary:

We are seeking a highly dependable, proactive, female Executive Assistant to meet the professional and personal requirements of the Director.

This is a high-trust, high-responsibility role requiring exceptional organizational capability, discretion, strong communication skills, and the ability to anticipate needs proactively. The role goes beyond administrative coordination and includes research, analytical preparation, and strategic support to enable the Director to effectively engage across national and international platforms.

The ideal candidate will be hands-on, solution-oriented, intellectually curious, and able to synthesize information, ensuring seamless preparation for meetings, conferences, and key engagements.

Stability, commitment, and long-term association are strongly preferred.

Key Responsibilities:

Executive & Administrative Support
- Manage complex calendars across professional, social, and personal commitments
- Coordinate internal and external meetings across diverse stakeholders
- Track action items and ensure timely follow-ups




- Prepare briefing notes, agendas, and meeting summaries
- Maintain structured documentation and digital filing systems

Professional Coordination
- Liaise with internal teams across programs and projects
- Coordinate meetings with stakeholders, consultants, and institutional partners
- Assist in planning and execution of meetings, site visits, and reviews
- Manage logistics and itineraries
- Track commitments and deadlines across projects

Personal Assistance
- Manage calendar requirements (if any)
- Liaise with stakeholders & vendors where required
- Assist in planning personal travel and engagements
- Provide dependable support across personal commitments

Communication & Stakeholder Interface
- Act as first point of contact when required
- Manage qualified correspondence
- Draft routine communication and follow-ups
- Ensure courteous and professional engagement with stakeholders
- Always maintain

📌 Executive Assistant To Director (Mumbai)
🏢 RPG Group
📍 Mumbai