Role: Office Administrator

Office Location: Hosur Plant (Plant)

Years of experience: 8-12

Job Summary

We are looking for a highly experienced and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate will be skilled in managing complex calendars, coordinating domestic and international travel, organizing events, handling MIS, and ensuring seamless day-to-day operations while maintaining confidentiality and professionalism.

Key Responsibilities (KRA)

1. Calendar Meeting Management
- Manage complex and agile calendars for senior leaders across time zones
- Schedule meetings, reviews, and leadership forums efficiently
- Anticipate conflicts and proactively resolve scheduling challenges
- Prepare agendas, capture minutes of meetings, and follow up on action items

2. Travel Logistics Management
- Coordinate domestic and international travel arrangements including flights, hotels, visas, and itineraries
- Ensure cost efficiency and policy compliance




- Manage last-minute changes smoothly with minimal disruption

3. Administrative Office Excellence (5S)
- Maintain 5S standards across workspace and administrative processes
- Handle documentation, file management, and compliance records
- Support leadership with correspondence, presentations, and reports

4. MIS Reporting
- Prepare and maintain MIS reports, dashboards, and trackers in Excel
- Ensure accuracy, timeliness, and data confidentiality
- Support leadership reviews with meaningful insights and summaries

5. Event Planning Coordination
- Plan and execute internal and external events such as leadership meetings, town halls, offsites, and stakeholder engagements
- Coordinate with vendors, internal teams, and event partners
- Manage budgets, logistics, and post-event feedback

6. Stakeholder Communication Management
- Act as a key point of contact between leadership and internal/external stakeholders
- Draft professional emails, prese

📌 Department Secretary (Hosur)
🏢 TVS Motor
📍 Hosur