Executive Business Assistant

About the Role

We're looking for a sharp, proactive, and tech-forward Executive Business Assistant to join our HR & Leadership Operations team in Pune. This isn't a traditional admin role you'll function as a strategic co-pilot to senior leadership, managing high-stakes calendars, powering executive communications, and driving operational efficiency through technology and automation.

What You'll Do
- Executive Calendar & Stakeholder Management Own and orchestrate complex, multi-timezone calendars for CXO-level leader; proactively resolve conflicts, prioritize meetings, and ensure leadership time is protected and optimized.
- Advanced MS Office & Presentation Support Build boardroom-grade PowerPoint decks, Excel dashboards, and data-driven reports that support executive decision-making. You think in pivot tables and speak in slide narratives.
- AI & Workflow Automation (Preferred) Leverage Microsoft Copilot, Power Automate, and other AI tools to streamline repetitive workflows, automate meeting prep,



and drive productivity gains across the leadership office.
- Communications & Gatekeeping Draft, review, and manage executive correspondence (emails, briefs, memos). Screen and prioritize inbound communication with discretion and judgment.
- Cross-Functional Liaison Serve as the connective tissue between leadership and internal teams (HR, Finance, Legal, Delivery). Coordinate across departments to ensure seamless execution of leadership directives.
- Confidentiality & Trust Handle sensitive business and personnel information with absolute discretion. You understand that trust is the currency of this role.
- Travel & Logistics Coordination — Manage end-to-end travel planning (domestic & international), including visas, itineraries, expense reporting, and on-ground logistics.
- Meeting & MoM Management — Prepare agendas, capture minutes of meetings, track action items, and ensure follow-through on executive decisions.

What You Bring
- 5–10

📌 Executive Business Assistant (Pune)
🏢 Innovalus Technologies
📍 Pune