Job Title: Secretary to CEO / Executive Assistant

Location: Bangalore / Kochi (Work From Office)

Industry: Information Technology / IT Services

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Job Summary

The Secretary to the CEO provides executive administrative and coordination support to the CEO in a quick-paced IT services environment. The role requires strong business communication, confidentiality, stakeholder coordination, and the ability to manage executive schedules, corporate documentation, and operational priorities aligned with Indian corporate practices.

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Key Responsibilities

Executive & Administrative Support
- Manage CEOs calendar, appointments, business meetings, and travel arrangements (domestic & international).
- Prepare MIS reports, presentations, business reviews, and executive dashboards.
- Maintain strict confidentiality of business strategies, financial data, and HR matters.
- Screen calls, emails, and official correspondence on behalf of the CEO.





Corporate Coordination
- Coordinate leadership meetings, board reviews, and client discussions.
- Prepare meeting agendas, MOM (Minutes of Meeting), and track action items.
- Facilitate communication between the CEO, department heads, clients, and partners.

IT Industry–Specific Support
- Assist in coordinating client visits, project reviews, and vendor interactions.
- Support proposal submissions, presentations, and internal business reviews.
- Work closely with HR, Finance, and Delivery teams for operational alignment.

Documentation & Compliance
- Maintain corporate records, reports, and confidential documentation.
- Support preparation of internal communications, policy updates, and official letters.
- Assist in travel expense tracking, vendor coordination, and event logistics.

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Required Qualifica

📌 Executive Assistant (Bengaluru)
🏢 Xencia Technology Solutions
📍 Bengaluru