Job Description – Executive Assistant to Chief Operating Officer (COO)

Position: Executive Assistant – COO

Department: Operations

Reporting To: Chief Operating Officer (COO)

Job Summary

We are looking for a proactive, highly organized, and execution-focused Executive Assistant to support the Chief Operating Officer (COO). This is an operations-oriented role requiring solid coordination, follow-up, and execution skills. The ideal candidate will work closely with senior leadership, coordinate with cross-functional teams, monitor key business activities, and ensure timely completion of organizational priorities.

Key Responsibilities

Provide comprehensive administrative and operational support to the COO.

Coordinate with Production, Maintenance, Quality, HR, Finance, Purchase, Stores, Dispatch, and other departments for seamless execution of operational activities.

Track action items, monitor deadlines, and follow up with department heads to ensure timely completion.

Prepare MIS reports, dashboards, presentations, and operational summaries for management review.





Manage the COO's calendar, meetings, appointments, travel arrangements, and correspondence.

Prepare Minutes of Meetings (MOM) and monitor implementation of action points.

Analyze operational data and prepare reports to support business decisions.

Coordinate internal review meetings, audits, and cross-functional projects.

Maintain confidential records, reports, and business documents.

Support process improvement initiatives and special projects assigned by the COO.

Ensure effective communication between senior management and various departments.

Monitor key operational KPIs and escalate delays or bottlenecks when required.

Qualification

Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.

MBA will be an added advantage.

Experience

2–5 years of experience as an Executive Assistant, Operations Coordinator, Management Trainee, or a similar role.

Experience

📌 Executive Assistant to Director (Pithampur)
🏢 Next step consultants
📍 Pithampur