Key Roles and Responsibilities1. Accounts Payable (Vendor Payments)
- Process vendor invoices and verify supporting documents.
- Match invoices with Purchase Orders (POs) and Goods Receipt Notes (GRNs).
- Prepare payment schedules and process vendor payments.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accounts payable records.
2. Accounts Receivable (Customer Collections)
- Raise customer invoices and debit/credit notes.
- Monitor customer outstanding balances.
- Follow up with customers for collections.
- Reconcile customer accounts.
- Prepare ageing reports and collection status reports.
3. General Accounting
- Record daily accounting transactions.
- Maintain the general ledger.
- Prepare journal entries.
- Perform bank, cash, and ledger reconciliations.
- Maintain accurate accounting records.
4. Taxation and Statutory Compliance
- Prepare and file applicable tax returns (e.g., GST, TDS, VAT, depending on the jurisdiction).
- Ensure timely payment of statutory dues.
- Maintain tax records and documentation.
- Support statutory and tax audits.
- Keep up to date with regulatory changes.
5. Financial Reporting
- Prepare monthly financial reports.
- Assist in preparing profit and loss statements and balance sheets.
- Generate MIS reports.
- Support budgeting and forecasting activities.
- Provide financial information for management decision-making.
6. Audit Support
- Prepare schedules for internal and external audits.
- Maintain supporting documents for audit verification.
- Respond to auditor queries.
- Implement audit recommendations where applicable.
7. ERP and Documentation
- Record accounting transactions in the ERP system.
- Maintain financial records and supporting documents.
- Ensure proper filing and document control.
- Generate financial reports from the ERP.