Position Overview

We are looking for a highly organized, proactive, and versatile Executive Assistant cum Office Administrator to support our leadership team and manage our daily office operations. In this dual role, you will act as the primary administrative point of contact for the executive team while ensuring our office runs smoothly, efficiently, and professionally.

The ideal candidate thrives in a agile environment, possesses exceptional communication skills, maintains utmost confidentiality, and seamlessly toggles between strategic executive support and practical office management.

Key Responsibilities

Executive Support (50%)
- Calendar Management: Proactively manage complex calendars, schedule internal/external meetings, and resolve scheduling conflicts across multiple time zones.
- Travel & Expense Management: Coordinate end-to-end travel itineraries (flights, hotels, ground transport, visas) and prepare detailed expense reports in a timely manner.
- Communication & Liaison: Serve as a primary gatekeeper and liaison between executive leadership, internal teams, clients,



and external stakeholders.
- Meeting Preparation: Prepare meeting agendas, compile briefing materials, take concise meeting minutes, and track action items to completion.
- Document & Presentation Support: Draft, proofread, and format professional emails, reports, presentations, and correspondence on behalf of leadership.

Office Administration & Operations (50%)
- Office Maintenance: Oversee daily office operations to ensure a clean, organized, well-stocked, and welcoming work environment.
- Vendor & Supply Management: Manage relationships with facility vendors, property management, IT support..
- Event Coordination: Organize company-wide events, team outings, town halls, and internal meetings (catering, logistics, venue setup).
- Facilities & Security: Serve as the primary point of contact for building management, access badges, office safety protocols, and emergency procedures.
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📌 Executive Assistant cum Office Admin (Gurugram)
🏢 Selectastro
📍 Gurugram