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Position Overview

Job Title

Administrative Coordinator

Department

Facilities

Location

Qualys India Pvt. Ltd., Pune, Maharashtra

Work Model

Hybrid – 3 days in office (Pune), 2 days Work from Home

Shift

Night Shift aligned to Pacific Time (approx. 9:30 PM – 6:30 AM IST)

Working Days

Monday to Friday

Reporting To

Sr.Director-Facilities, Mobility & sustainability

Number of Openings

2-3

Experience

3–5 years

Employment Type

Full time, Direct Hire

Job Description

We are looking for a high-output, execution-focused Administrative Coordinator to provide seamless operational support to Qualys’s Executive team based in Foster City, California. This role is built for speed, scale, and coverage — someone who can independently own the full administrative stack for multiple senior leaders across time zones.

Based in our Pune office on a hybrid model and fully aligned to Pacific Time,



you will be the operational backbone that keeps the executive team moving. The right candidate is someone who acts before being asked, resolves before things escalate, and treats every calendar conflict, travel disruption, or pending follow-up as a problem to be closed — fast.

What You Own

This role has clear, non-negotiable ownership across seven areas. You are expected to execute with speed and accuracy across all of them, at scale, simultaneously:

1. Calendar Logistics
- Own end-to-end calendar management for multiple executives across Pacific and India Standard Time zones
- Proactively resolve scheduling conflicts, protect executive focus time, and enforce meeting hygiene (agendas, right attendees, right duration)
- Coordinate recurring leadership syncs, 1:1s, and ad hoc priority meetings with zero dropped balls
- Set up and manage video conferencing via Zoom and Microsoft Teams for all executive meetings

2. Travel Booking & Disruption Management
- Book al

📌 Administrative Coordinator (Pune)
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📍 Pune