Job Description: Admin & Transport Executive

Position Overview:-

The Admin & Transport Executiveis responsible for overseeing all administrative functions, ensuring smooth office operations, and managing the company’s employee transportation system. This role requires strong operational management skills, vendor coordination, people leadership, and the ability to ensure safety, compliance, and cost-effective transport operations.

Key Responsibilities:-

1. Office Administration & Facility Management
- Serve as the primary point of contact for staff, visitors, and service providers.
- Manage day-to-day administration including filing, documentation, data entry, and office supplies.
- Ensure the workplace environment is secure, well-maintained, and operational at all times.
- Implement and update office policies, SOPs, and administrative procedures.
- Coordinate with vendors, suppliers, and facility management teams for smooth operations.
- Handle general correspondence, scheduling, meeting coordination, and internal communication.

2. People & Vendor Management




- Supervise administrative & support staff; oversee hiring, onboarding, training, and performance.
- Manage vendor relationships (facility, transport, housekeeping, security, etc.).
- Address staff and vendor grievances with professionalism and timely resolution.
- Ensure optimal workload distribution and maintain a motivated and productive team.

3. Transport Operations
- Oversee day-to-day employee transport operations, ensuring timely and safe pick-up/drop-off.
- Manage vendor drivers, cab allocation, and daily route planning.
- Conduct route optimization, clubbing, and cab utilization to reduce operational costs.
- Monitor GPS-based trip execution, routing verification, and daily E-Trip audits.
- Handle transport-related incidents/accidents, and ensure timely escalation and resolution.
- Ensure adherence to transport policies, safety guidelines, and compliance requirements.

4. Safety, Security & Complian

📌 Workplace Operations Coordinator (Bengaluru)
🏢 Sapiens
📍 Bengaluru