Responsibilities

Administration & Facility Management

 Oversee day-to-day administration and facility operations to ensure smooth

business functioning.

 Manage office infrastructure, utilities, workspace allocation, and facility services.

 Coordinate preventive and corrective maintenance activities for HVAC, electrical

systems, plumbing, generators, fire safety equipment, and other facility assets.

 Ensure optimum utilization of office space, meeting rooms, and common areas.

 Monitor utility consumption and implement cost-control measures.

Vendor & Contract Management

 Manage relationships with facility service providers, contractors, and vendors.

 Monitor vendor performance and ensure compliance with service level

agreements (SLAs).

 Coordinate Annual Maintenance Contract (AMC) renewals and service

schedules.

 Obtain quotations, process purchase requests, and ensure procurement activities

comply with company policies.

Housekeeping, Security & Safety

 Supervise housekeeping, pantry, security, and maintenance staff to maintain a

safe, clean,



and skilled workplace.

 Ensure compliance with workplace safety standards, emergency preparedness

procedures, and fire safety requirements.

 Conduct regular safety inspections, audits, and emergency drills.

 Monitor CCTV, access control systems, visitor management systems, and

security operations.

Compliance & Documentation

 Maintain statutory compliance related to facility operations, including licenses,

permits, insurance, and safety certifications.

 Ensure timely renewal of statutory approvals, AMCs, and compliance documents.

 Maintain organized digital and physical records of contracts, licenses, vendor

documents, inspection reports, and facility records.

 Support internal and external audits by providing required documentation and

compliance records.

Asset & Inventory Management

 Maintain accurate records of company assets, including tagging, allocation,

movement, and

📌 Admin Executive (Gurugram)
🏢 The India Fitness Connect
📍 Gurugram