Role & Responsibilities:- 1. Office opera&ons; 1.1. Handle overall office opera'ons, handle correspondence, filing of documents, recordkeeping, and document management. 1.2. Managing Governing Body mee'ngs, schedule appointments, Internal and external communica'on, including emails, WhatsApp messages and phone calls. 1.3. Communica'ng internally and externally on behalf of the Secretariat, Chair & General Secretary 1.4. Keeping 'mely track of weekly/monthly tasks and ac'vi'es and ge[ng it completed 1.5. Maintaining all necessary registers and filings of the Associa'on like Members Register, Compliance Registers and others. 2. Events and trade fairs 2.1. Keeping track of upcoming events and trade fairs and managing an annual calendar of events 2.2. Coordina'ng with various event organizers, informing members on ac'vi'es and events that at being conducted in partnership with our organiza'on 2.3. Managing required logis'cs during an event par'cipated by our members 2.4. End to end event coordina'on for events that are organized by the associa'on 2.5. Manning the BAA booths at events and interact suitably with visitors. 2.6. Travel, local and out of sta'on, as per requirement 3. Memberships 3.1. Maintaining all membership records in a so2/hard copy. 3.2. Genera'ng leads for recent membership offerings and making new members 3.3. Finalize membership applica'ons, documenta'ons and issuing membership kits 3.4. Members onboarding with all required paperwork and approval. 3.5. Managing annual membership renewals, communica'on and overall coordina'on with members

4. Accoun&ng; and MIS repor&ng; 4.1. Managing invoices,



vouchers and bills and data to be shared with accoun'ng team. 4.2. Vendor contracts, billing and their payments a2er comple'ng due diligence 4.3. Ensuring collec'on of payments 'me to 'me. 4.4. Ensuring 'mely update of accoun'ng data and financial maders to Treasurer, General Secretary and the Governing Body 4.5. Maintaining records of all finance related maders and presen'ng in various GB mee'ngs and General Body Mee'ngs 4.6. Coordina'ng with CA on financial records for submission to Registrar of Socie'es

Co-ordina&on; with Governing body and working commiMees 5.1. Working and coordina'ng with various working commidees within Governing Body on various 'e-ups and MOUs, sponsorships and event related ac'vi'es 5.2. Managing records and ac'vi'es of each working commidee 5.3. Connect with third party companies and associate with them for bederment of community 6. PR, Website & Social media 6.1. Weekly update on social media for any event, seminar, show and mee'ngs as per guidance from General Secretary and Governing Body 6.2. Keeping website upto date with Associa'on workings and processes 6.3. Crea'ng artworks for social media 6.4. Crea'ng contents for public circula'ons, websites, newsleders, social media pages 7. Compliance 7.1. Ensuring compliances of the Society in associa'on with the CA and other bodies. 7.2. Ensure all Register of Socie'es are maintained at all 'mes. 8. Any other work, as may be needed from 'me to 'me by the General Secretary and other Governing Body Members for efficient discharge of du'es. esponsibilities

Preferred candidate profile

📌 Walk-in || Operations And Executive Assistant (Gurugram)
🏢 Buying Agents Association
📍 Gurugram