Job Description – Accounts Executive

Department: Finance & Accounts
Designation: Accounts Executive
Industry: Engineering / Manufacturing
Employment Type: Full-Time
Location :-Pimpari
Reporting To: Finance Manager / Management

Job Summary

We are looking for a detail-oriented and responsible Accounts Executive to manage day-to-day accounting activities, vendor and customer accounts, billing, banking transactions, GST/TDS compliance, and financial documentation for an engineering/manufacturing company.

The candidate should have good knowledge of accounting principles, Tally/ERP, MS Excel, GST and TDS, with the ability to coordinate effectively with Purchase, Sales, Stores, Production and Project teams.

Key Responsibilities1. Day-to-Day Accounting

- Record daily sales, purchase, receipt, payment and journal entries.
- Maintain accurate books of accounts and ledgers.
- Prepare and verify accounting vouchers.
- Maintain petty cash and expense records.
- Ensure timely and accurate accounting entries in Tally/ERP.

2. Purchase & Vendor Accounts

- Verify purchase invoices against PO, GRN/MRN and supporting documents.
- Process vendor bills and maintain vendor ledgers.
- Prepare vendor payment schedules.
- Reconcile vendor statements and resolve discrepancies.
- Coordinate with Purchase and Stores departments regarding pending invoices and documentation.

3. Sales & Customer Accounts

- Prepare sales invoices as per customer/project requirements.
- Handle e-Invoicing and E-Way Bills, wherever applicable.
- Maintain customer ledgers and outstanding statements.
- Prepare receivable ageing reports.
- Follow up with customers for outstanding payments.
- Coordinate with Sales/Project teams for billing and collection.

4. GST & TDS Compliance





- Prepare GST workings and assist in filing GSTR-1 and GSTR-3B.
- Reconcile purchase data with GSTR-2B.
- Calculate and record TDS deductions.
- Assist in TDS return filing and TDS certificate-related activities.
- Maintain proper statutory records and documentation.
- Coordinate with the CA/tax consultant for GST, TDS and Income Tax-related requirements.

5. Banking & Reconciliation

- Record and reconcile all bank transactions.
- Prepare monthly Bank Reconciliation Statements (BRS).
- Monitor bank receipts and payments.
- Coordinate with banks for payment-related documentation.
- Maintain proper records of bank transactions.

6. Engineering / Project Accounting

- Track project-wise expenses and costs.
- Maintain project billing and collection records.
- Monitor advances, retention amounts and project-related payments.
- Assist in preparing project profitability and cost reports.
- Coordinate with Project/Engineering teams for billing and cost-related information.

7. Inventory & Documentation

- Coordinate with Stores for purchase and inventory-related accounting.
- Verify stock-related documents and entries.
- Maintain proper records of invoices, delivery challans, GRNs and supporting documents.
- Ensure all financial documents are properly filed and audit-ready.

8. MIS & Reporting

- Prepare daily/weekly/monthly MIS reports as required by management.
- Prepare outstanding receivable and payable reports.




- Assist in monthly closing of accounts.
- Provide accounting data and reports to management whenever required.

9. Audit & Compliance

- Assist in internal, statutory and tax audits.
- Provide required documents and information to auditors and consultants.
- Ensure compliance with company accounting policies and applicable statutory requirements.

Required Qualifications

- B.Com / M.Com / BBA (Finance) or equivalent qualification.
- 2–5 years of relevant experience in Accounts.
- Experience in an Engineering / Manufacturing / EPC company will be preferred.
- Good knowledge of accounting principles, GST and TDS.

Required Skills

- Strong knowledge of Tally Prime / ERP accounting software.
- Good working knowledge of MS Excel.
- Knowledge of GST, TDS, E-Invoice and E-Way Bill.
- Good knowledge of Bank and Ledger Reconciliation.
- Strong analytical and numerical skills.
- Good communication and coordination skills.
- Attention to detail and accuracy.
- Ability to work independently and meet deadlines.

Preferred Experience

Experience in Engineering, Manufacturing, Industrial Projects, EPC or Machinery companies will be an added advantage.

Key Performance Indicators (KPIs)

- Accuracy and timely completion of accounting entries.
- Timely billing and collection follow-up.
- Vendor and customer reconciliation accuracy.
- Timely GST/TDS compliance.
- Timely BRS and ledger reconciliation.
- Accuracy of project costing and MIS reports.
- Proper maintenance of financial documentation.

Salary: ₹15 000 to 18000 month, based on experience and skills.

Pay: From ₹15,000.00 per month

Advantages:

- Cell phone reimbursement
- Paid sick time

Work Location: In person

📌 Account executive (India)
🏢 VectraHR
📍 India