JOB PURPOSE
The overall objective of the
position is to perform operational support activities to fulfill the South Asia
Supply Strategy:

- Provide local Indian Market Expertise and perform continuous
Market Watch and Market Assessment activities to support and identify
opportunities for the Global Sourcing Strategies in alignment and collaboration
with ESCs/GPU

- Facilitate and support the supplier management for the
ESCs via geographical proximity

- Provide operational support for the procurement and consolidation
of goods from South Asia to the different Supply Centers, to optimize cost and
lead times

- Participate in the implementation of processes, roles,
responsibilities, and governance to integrate at best the South Asia Supply Hub
in the MSF Global Supply context.

- Contribute to an efficient and timely procurement
process from order receipt to goods shipped out to ESCs, RSCs and/or country
programs and Collaborate with suppliers in the region.

1. MAIN FUNCTIONS AND RESPONSIBILITIES:

Develop Regional Market expertise and establish a robust
medical sourcing mechanism in South Asia

- Understand
the sourcing needs from ESCs and GPU, align on scope of interest, and support
with appropriate Market Research and related activities

- Together
with the QA Referent, prepare a short list of South Asia (India focused)
manufacturers that should be targeted based on the procurement strategies and
needs, and develop the respective roadmap on how to approach them with the
respective stakeholders

- Connect
with relevant associations and organizations (e.g. Manufacturers Association
and other humanitarian procurement organisations) to widen the network

- Attend
relevant conferences and exhibitions to identify potential qualitative suppliers
and monitor market trends

- Develop
market intelligence, updates, trends and regulatory knowledge on the Indian
medical industry via continuous monitoring, in order to promptly identify
related risks and opportunities

- Maintain
and update a database of regional suppliers and their corresponding product
portfolio based on defined scope of interest defined together with GPU and ESC
Strategic Buyers
Support effective supplier relationship management on
behalf of the European Supply Centers through proximity, to build and maintain
a reliable network of regional suppliers.

- Understand
the needs and scope for support from the ESC Teams and GPU Category Buyers in
terms of Supplier Management

- Support
the ESC and GPU Teams with the supplier management of Indian Manufacturers

- Support
ESC and GPU stakeholders in getting access to South Asian suppliers,
facilitating day to day communication exchange

- Facilitate
validation activities in terms of commercial, ethics and sustainability aspects
(e.g., information collection, supplier financial analysis, technical visits,
audits etc.)

- Support
in ensuring that regional suppliers adhere and comply to the terms of the
supply agreements and contracts in place

- Where
necessary, participate to regular meetings between suppliers based in India and
MSF Supply Centers or GPU buyers





- Support in sensitizing regional suppliers on MSF,
the complexity of its supply chain and its ways of working

- Develop
and maintain relationships with key regional suppliers.
Support Quality and GDP compliance along the
Supply Chain for products procured in India

- Perform
procurement activities in compliance with MSF Qualification Scheme
Ensure optimized consolidation of shipments from
initially India to MSF European Supply Centers, maximizing transport efficiency
while respecting lead times, costs, and operational constraints

- Support
the planning and execution of outbound cargo consolidation from the SASH warehouse,
in coordination with relevant stakeholders.

- Identify and analyze shipment consolidation
opportunities using available consolidation and shipment reports.

- Assess flows where goods transit via the India
warehouse versus direct supplier‑to‑cargo shipments, and propose the most
efficient options.

- Prepare consolidation scenarios and
recommendations when required, clearly outlining benefits, risks, and trade‑offs
(e.g. cost, lead time, capacity, complexity).

- Present and discuss consolidation options during
the weekly consolidation meeting and support decision‑making with relevant data
and analysis.

Timely processing of purchase orders and
follow-up with suppliers and freight forwarders until delivery to the MSF SASH warehouse

- Accurate
and complete order administration in ERP system according to policies and
procedures

- Timely
follow-up of purchase orders (stock/B2B), for goods ordered with suppliers

- Transport
of ordered goods to the SASH warehouse, in close cooperation with freight
forwarders

- Solutions
to non-standard situations, e.g., at goods receipt, differences between
quantities ordered/ delivered, incorrect invoices, and initiatives to prevent
these in the future

- Advise
on improving the supply chain and assistance in writing and maintaining
Standard Operating Procedures

2. COLLABORATION AND KEY RELATIONSHIPS

This position reports to the Regional Supply
Lead, South Asia. Other key collaboration partners include:

> Quality Assurance Referent (India): Ensure product quality through close
> collaboration.
> ESC Teams: Close collaboration in
> virtual teams across physical locations to support the holistic optimization of
> MSF supply processes in regards to cost and lead time in support of MSF’s
> medical humanitarian operations in the Project Countries
> Suppliers and Logistics Service Providers: Close contact with the Suppliers and
> Logistics Service Providers, to minimize disruptions, and deviations from the
> intended flow of inbound deliveries, and thereby costs. Facilitate
> communication and resolve operational issues. Follow-up on agreed tasks and
> corrective measures, jointly with ESC Teams.




> Buyers
> and GPU Category Buyers: Align sourcing and supplier development needs with
> procurement strategies.
> Transport
> Officers and Freight Forwarders: Coordinate transportation logistics to and
> from the MSF SASH warehouse efficiently.
>

Requirements

Educational Requirement

- Bachelor’s Degree in Business, Logistics or
Supply Chain Management with ideally
a specialization in Procurement, Supply Chain (or related discipline) or a combination of relevant education and professional experience.

Relevant Experience

- 5+ years of
work experience, with exposure to the procurement and/or supply of medical products
and/or services

- Experience
with automated order processing systems (ERP)

- Experience
in vendor management.

- Experience
in order management

- Experience
in transport management

- Deep
understanding of Indian pharmaceuticals/medical devices market and context

- Knowledge
of South Asian Market is a plus

- Direct work
experience in a complex multi-entity organization including supply chain management.

- Experience
in global contracting and negotiations with pharmaceutical and medical devices companies
and resellers.

- Experience in setting up strategic procurement plans at a
national/regional level is a key asset

Other requirements

- Excellent communication skills, assertiveness and negotiation skills

- Drive for change, improvement and innovation

- Strong organizational skills, ability to handle multiple priorities at one time

- Excellent analytical skills

- Proficiency in standard office tools including Word, PowerPoint, Excel and PowerBI

- Fluently spoken and written English and Hindi

Competencies requirements

- Service Orientation (Level 3)

- Communication
Skills (Level 2)

- Teamwork and Cooperation (Level 3)

- Analytical
Thinking (Level 2)

- Adaptability and Flexibility (Level 2)

Benefits

We Offer:

- A stimulating, professional environment in a
reputed international organization.

- Compensation per month range INR 1,14,157/-
to INR 1,62,759/- (Salary is offered in line with our pay framework and
typically starts at the entry point of the band.

- Salary increases are
considered annually; final salary will depend on the scaling of the CV as per
MSF criteria).

- 13th Month bonus additional.

- Medical: MSF provides medical reimbursement for
employees and their dependents as per MSF health care policy.

- All perks are subject to tax deductions.

- Contract duration is one year with a possibility
of contract period extension.
How to Apply: Please send a copy of your updated CV together with a letter
of motivation by clicking on the link below: Work
with MSF

Application checklist:Please check that you have
included the following in your application: An updated CV/ profile along with the Letter of
Motivation, which is a supporting statement demonstrating how you meet the key
requirements of the role. (both documents should be share as one file - MSWords
or PDF).
Remarks: Only short-listed candidates will be
contacted.

Last application date: 15th July 2026

📌 Supply Officer (Mumbai)
🏢 Important Business
📍 Mumbai