Administration and Facilities Management:

· Supervise and coordinate administrative tasks, office management, and facility maintenance.

· Manage vendor relationships, negotiate contracts, and monitor service level agreements.

· Support payroll -related processes including employee onboarding, records management, and benefits coordination.

Operational Support:

· Collaborate with cross -functional teams to ensure efficient operations.

· Implement and improve operational processes and procedures.

· Identify opportunities for cost optimization and operational efficiencies.

· Monitor key performance indicators (KPIs) related to finance, administration, and operations.

· Provide support for IT infrastructure, systems, and software as required.

· Assist in managing compliance with applicable laws, regulations, and licenses.

· Maintain software license renewals and take timely actions for optimum utilization of available resources.

· Work with the IT infrastructure team to ensure that all the hardware and inventory data is being maintained correctly.

Reporting and Communication:

· Prepare periodic reports on administrative and operational performance.

· Communicate financial performance, risks, and opportunities to relevant stakeholders.

Financial Management:

· Assist the finance manager with any financial data needed for planning, annual audit, and budgeting.

· Prepare and manage client invoices through payment cycle.

· Facilitate the execution of financial documents through e -signature platforms for clients and vendors.

· Manage accounts payable and accounts receivable processes.