Hiring: Studio Coordinator / Admin Executive

Company: Studio Rare - Interior Design Studio
Location: Mumbai

About the Role

Studio Rare is looking for a highly organized and dependable Studio Coordinator who will be responsible for the smooth day-to-day functioning of the studio. This role is ideal for someone who enjoys administration, coordination, organization, and people management.

Key ResponsibilitiesOffice Administration
- Manage daily office operations and studio requirements.
- Maintain office supplies, stationery, and inventory.
- Organize files, documents, and records.
- Coordinate meetings and maintain calendars.
- Handle courier, vendor, and office-related coordination.

Material & Sample Management
- Organize and maintain the material library.
- Arrange and catalogue material samples.
- Coordinate sample collection and deliveries with vendors.
- Ensure samples are properly stored, labelled, and updated.

Accounts & Administrative Support
- Maintain records of invoices, payments, and purchase documents.
- Coordinate with the accountant for bookkeeping and compliance.




- Track vendor bills and payment schedules.
- Maintain expense records and office accounts documentation.

Coordination & Follow-Ups
- Follow up with vendors, suppliers, and consultants.
- Coordinate appointments and meetings.
- Assist management in tracking ongoing tasks and deadlines.
- Prepare meeting notes and action trackers.

Studio Management
- Ensure the office remains organized and efficiently managed.
- Coordinate team schedules and administrative requirements.
- Support founders with day-to-day operational activities.
- Assist in organizing team events, client meetings, and presentations.

Skills Required
- Strong organizational and multitasking skills.
- Positive communication and follow-up abilities.
- Proficiency in Microsoft Excel, Word, and Google Workspace.
- Basic understanding of invoices and office accounts.
- Attention to detail and ownership of responsibilities.
- Abili

📌 Assistant and Admin Executive (Mumbai)
🏢 Studio Rare
📍 Mumbai