Job Description: Founder’s Office Manager (Executive Assistant to the CEO)


The Mission


Apty is hiring a Founder’s Office Manager to be the CEO’s leverage engine — the person who protects the CEO’s attention, runs follow -through like clockwork, and ensures investor and board motions are always tight, prepared, and on time.

This is a high -trust, high -context role supporting only the Founder/CEO. You will manage not just Apty -related priorities, but all key commitments of the Founder/CEO so their calendar, inbox, and obligations operate as one integrated system.

Why This Role is Different (and What You’ll Learn)


This is not a calendar -admin job. It is a strategic execution role where your output is CEO time reclaimed, priorities shipped, and chaos removed.

You will work closely with a dynamic founder who has built companies from the ground up, and you will learn how founders:

- Prioritize when everything feels urgent

- Communicate with investors and boards with clarity and confidence

- Handle high -stakes customer situations and protect relationships

- Convert decisions into execution rhythms and measurable follow -through

- Build operating discipline in a fast -moving company

What You’ll Own


1. Inbox Ownership

- Own the Founder/CEO’s inbox end -to -end: triage, prioritize, route, and draft responses in the Founder/CEO’s voice.

- Create a daily CEO brief: decisions needed, deadlines, key threads, and risks.

- Ensure nothing important gets missed and nothing trivial steals Founder/CEO focus.

2. CEO Attention and Calendar Control

- Manage the Founder/CEO calendar as a strategic asset: protect deep work, reduce internal interruptions, and enforce meeting quality.

- Structure customer calls and investor coordination with context, preparation, and clean follow -through.

- Convert ad -hoc pings into a system: schedule, delegate, or close.

3. Follow -ups and Closure (Your KPI)

- Run a follow -up tracker across internal and external commitments.

- Track action items, owners, and deadlines, and drive closure without the Founder/CEO chasing.

- Keep execution crisp and organized: fewer repeats, fewer misses, more momentum.

4. Board and Investor Motion

- Coordinate board cadence end -to -end: scheduling, deck preparation logistics (inputs, version control, timelines), MoM (Minutes of Meeting), and action tracking.

- Coordinate investor interactions with speed, professionalism, and strong preparation hygiene.

5. Founder/CEO Commitments Beyond Apty (High Trust)

- Manage the Founder/CEO’s non -Apty commitments — scheduling, coordination, reminders, and follow -through.

- Handle sensitive information with discretion and maturity, acting as a trusted extension of the Founder/CEO.

What Success Looks Like (60–90 Days)

- Inbox fully under control: fast triage, clean drafting, and clear escalation rules.

- CEO calendar reflects true priorities: fewer interruptions and higher -quality meetings.

- Follow -ups consistently close; the CEO no longer acts as the reminder system.

- Board and investor workflows run predictably, with minimal last -minute chaos.