EXPORT OPERATIONS & DOCUMENTATION OFFICER

About: The Organization is a Mumbai-based IT distribution and technology solutions company specializing
in the distribution of IT infrastructure products, managed services, networking
solutions, and telecom-related technologies across India. Established in 2000 and incorporated as a private limited company in 2008, the company has
built a strong presence in the Indian IT distribution ecosystem through its
extensive partner network and customer-focused approach

Department: Exports - Operations & Compliance

Reports To: Head of Exports / Operations Manager

The Role: This role manages the backend operations
and documentation required for successful export transactions. The officer
ensures compliance with export regulations, manages documentation, coordinates
with customs authorities, and maintains records for export shipments.

Key Responsibilities:

• Prepare and manage export documentation
(commercial invoices, packing lists, certificates)

• Coordinate with customs brokers and freight
forwarders

• Ensure compliance with export regulations and
licensing requirements

• Manage Advance Authorization (AA) and other
export incentive schemes

• Track shipments from order to delivery and
handle post-shipment documentation

• Prepare shipping instructions and coordinate
with logistics partners

• Handle Letter of Credit (LC) processing and
verification

• Maintain export records for audit and compliance
purposes

• Coordinate certificate of origin and other
required certifications

• Manage export invoicing in Tally/ERP Next system





• Handle Shipping Bill filing and related customs
documentation

• Ensure timely and accurate GST input credit
recovery for exports

• Coordinate with accounts team on export payment
settlements

• Maintain vendor and buyer information for export
compliance

• Track export compliance calendars (ROSL, export
data reporting)

Requirements

Required Qualifications:

• 3-4 years of experience in export operations or
customs clearance

• Knowledge of export documentation and procedures

• Understanding of Indian export regulations and
compliance

• Familiarity with Shipping Bill, commercial
invoices, and export certifications

• Knowledge of Tally or accounting software

• Strong English communication and writing skills

• Attention to detail for document accuracy

• Experience with LC processing or international
trade

Preferred Qualifications:

• EXIM code knowledge and product classification
experience

• Understanding of trade agreements (FTA)

• Knowledge of HS codes and tariff classification

• Experience with e-Sanchit or customs online
platforms

• Familiarity with freight forwarding or logistics

• Knowledge of export incentive schemes (MEIS,
RoDTEP, etc.)

• Experience with ERPNext

• DGFT or customs broker background

Skills Required:

• Export documentation and procedures

• Customs regulations and compliance

• Tally/ERP systems

• Letter of Credit and trade finance basics

• Coordination and follow-up with multiple
stakeholders

• Record maintenance and filing

Perks

As Per Industry

📌 Export Operations & Documentation Officer (Mumbai)
🏢 Leading
📍 Mumbai